Executive Assistant

About the Company

RAK Ceramics is a major global ceramics manufacturer with products used in landmark projects around the world. The company produces ceramic and gres porcelain wall and floor tiles, sanitaryware, faucets, and tableware. Headquartered in the United Arab Emirates, it operates across more than 150 countries through regional hubs in Europe, the Middle East and North Africa, Asia, North and South America, and Australia. Its workforce includes over 12,000 people from more than 40 nationalities, and it is listed on both the Abu Dhabi Securities Exchange (ADX) and the Dhaka Stock Exchange.

Role Overview

This position supports the Vice President – Commercial by handling executive coordination, business administration, reporting, and follow-through on strategic priorities. The role is central to keeping daily operations organized, improving communication across teams, and helping leadership make well-informed decisions.

As a close support partner to the Vice President – Commercial, you will manage schedules, prepare materials for meetings, track action points, coordinate travel, and maintain professional relationships with internal and external contacts. The role calls for strong judgment, discretion, business awareness, and the ability to work effectively in a dynamic commercial setting.

Key Responsibilities

• Oversee the Vice President’s calendar, meetings, priorities, and daily executive workflow.
• Track follow-ups with Country Vice Presidents and other senior leaders to ensure agreed actions and deadlines are met.
• Develop executive summaries, reports, presentations, dashboards, and briefing packs for meetings.
• Monitor commercial performance measures and flag important trends, risks, and opportunities.
• Arrange leadership meetings, draft agendas, and keep track of action-item completion.
• Communicate with internal and external stakeholders on behalf of the Vice President while maintaining confidentiality and a professional tone.
• Assist with business initiatives, special projects, and research tasks as needed.
• Plan domestic and international travel, including flights, hotels, itineraries, visas, and related meeting schedules.
• Handle expense submissions, invoices, and supporting administrative records.
• Spot issues early, anticipate business needs, and suggest practical ways to improve efficiency and execution.

What the Role Needs

• Strong capability in executive support and stakeholder coordination.
• Advanced working knowledge of Microsoft Excel, PowerPoint, and Outlook.
• Solid analytical and numerical ability to understand business data.
• Experience creating professional presentations, reports, dashboards, and meeting notes.
• Good organizational skills with the ability to manage several priorities and deadlines at once.
• Ability to research information and contribute to business projects.
• Confidence working with senior leaders and ensuring accountability across teams.
• Excellent written and spoken English communication skills.
• Professional, discreet, proactive, and resourceful work style.
• Strong business judgment and a curious, adaptable mindset.
• Comfort operating in a fast-moving environment and handling confidential information responsibly.

Education and Experience

• A bachelor’s degree in any discipline is required.
• About 3 to 5 years of experience in an Executive Assistant role or a similar senior leadership support position.
• Experience in a commercial, regional, or multi-business environment is an advantage.
• Arabic language skills are helpful, though strong English is essential.
• Comfort with technology and the ability to quickly learn digital tools and systems is important.
• Prior exposure to projects, business initiatives, or process improvement work will be beneficial.
• Willingness to travel occasionally for work, both within the region and internationally, is expected.

Equal Opportunity

RAK Ceramics follows an equal opportunity hiring approach and does not discriminate based on race, colour, religion, gender, nationality, disability, age, or marital status.