Executive Assistant - Creative

Job Overview

We are collaborating with a prominent entertainment organization to find a Creative Executive Assistant for a dynamic team located in Toronto, Ontario. This role involves managing executive calendars, coordinating projects, and facilitating communications with professionalism and confidentiality within a creative setting.

Key Responsibilities

• Organize and maintain calendars for one to two executives, scheduling and confirming meetings and calls across different time zones.
• Monitor project progress throughout development and production phases using proprietary tools and databases.
• Arrange travel plans and manage associated administrative tasks such as expense reports and both digital and physical record keeping.
• Assist the team by handling incoming submissions, preparing meeting notes, creating presentations and documents, managing communications, and supporting events.

Qualifications and Skills

• Minimum of three years’ experience in roles such as executive assistant, administrative assistant, or project coordinator.
• Preferred background in Media, Film & Television, or Entertainment industries.
• Excellent written and verbal communication skills with the ability to handle multiple tasks simultaneously.
• Advanced proficiency with G-Suite applications including Gmail, Google Calendar, Google Docs, and Google Drive.
• Capacity to preserve confidentiality and manage sensitive information discreetly.
• Team player capable of prioritizing tasks and responding efficiently in a fast-moving work environment.
• French language skills are considered an advantage.

About the Employer

SSi People is a company with over 26 years’ experience dedicated to prioritizing people. Their approach focuses on creating exceptional experiences for consultants, clients, and internal teams alike through refined processes and a committed team aimed at fast talent delivery and long-term partnerships.

Additional Information

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