Executive Assistant

About the Role

Mosaic Talent Consulting aims to connect job seekers with diverse quality opportunities by aggregating roles from genuine employers without acting as a staffing agency. Jazz Pharmaceuticals is a global biopharmaceutical leader focused on developing transformative medicines for patients facing serious diseases, particularly in sleep disorders, epilepsy, oncology, and neuroscience. Headquartered in Dublin, Ireland, Jazz operates multiple R&D and manufacturing sites worldwide.

Key Responsibilities

• Manage and prioritize calendar schedules for a team of more than three senior leaders including SVP, VP, and ED levels, coordinating with other senior assistants and leaders.
• Effectively communicate and coordinate work across multiple time zones to support leaders and teams.
• Organize individual and group activities such as meetings, off-site events, department gatherings, and POA meetings.
• Prepare and complete expense reports on behalf of the leaders.
• Oversee contracts, purchase orders, and vendor invoices related to the department.
• Assist in creating preparation materials for meetings including team and board updates.
• Independently and collaboratively manage special and ongoing projects as needed.
• Perform other vital duties important to the support of the team.

Qualifications and Skills

• Bachelor’s degree in a pertinent field is required.
• Three to five years’ experience providing administrative or executive support.
• Proven project management capabilities and ability to prioritize multiple tasks effectively.
• Excellent interpersonal, collaboration, and communication skills with meticulous attention to detail.
• Experience working under pressure independently and maintaining confidentiality with sensitive information.
• Proficiency using Concur for travel and expense management.
• Familiarity with virtual communication platforms like Zoom and Microsoft Teams.
• Responsible for driving process improvements and quality enhancement efforts.
• Quick learner with a positive, proactive attitude towards supporting departmental needs.

Compensation and Additional Information

This position is for U.S.-based candidates only. Jazz Pharmaceuticals offers a competitive base salary range of $77,600 to $116,400, adjusted based on qualifications, experience, and factors aligned with fair pay practices. Eligible employees may receive annual discretionary bonuses according to company incentive plans. Jazz is an equal opportunity employer, welcoming all qualified applicants without discrimination based on legally protected characteristics.