Document Controller

Overview

IMAR TRADING AND CONTRACTING CO. is looking for an experienced Document Controller to oversee the management and maintenance of documentation for construction projects based in Kigali City, Rwanda. The successful candidate will have practical knowledge of using Aconex and a strong grasp of document control procedures to ensure precise recording, distribution, monitoring, and archiving of project documents aligned with project standards.

Key Responsibilities

• Handle all incoming and outgoing project paperwork using Aconex software.
• Keep an orderly system for controlling documents such as engineering drawings, specifications, RFIs, submittals, method statements, reports, correspondence, and other project-related files.
• Register, track, circulate, and archive project documents following company protocols.
• Verify that all documents are properly reviewed, authorized, and distributed to appropriate stakeholders.
• Maintain document numbering, revision tracking, and status logs effectively.
• Collaborate with project managers, engineers, consultants, subcontractors, and clients on document submissions.
• Track document approval turnaround times and proactively follow up on pending approvals.

Required Qualifications and Skills

• A bachelor's degree or diploma in Business Administration, Engineering, or a related field.
• Between three to five years' experience working as a Document Controller on construction projects.
• Mandatory practical experience using Aconex platform.
• Competent with Microsoft Office applications including Word, Excel, and Outlook.
• Knowledge of document control standards and ISO-related procedures is preferred.
• Strong organizational skills paired with effective time management.
• Excellent verbal and written communication skills in English.