Creative Project Manager

Overview

Creative Cove Inc., an experiential agency, is seeking a Creative Producer/Project Manager who will oversee budget management, scheduling, team coordination, client and vendor communications, and the execution of creative deliverables. Projects vary from concept development and brand identity to expo layouts, signage, and more.

Key Responsibilities

• Provide logistical support to the creative team as required.
• Champion client creative requirements by balancing budget considerations and production needs.
• Collaborate with the Creative Director and Executive Producer to manage client relationships.
• Ensure client communications are directed effectively to allow the team to focus on deliverables, maintaining organized and prompt correspondence.
• Understand and respect the creative process throughout project phases.
• Track creative deliverables utilizing team tools aligned with client expectations.
• Maintain clear communication channels among team members and clients.
• Serve as the central coordinator, fully understanding projects to deliver successful outcomes.
• Develop and monitor approved budgets, tracking all project-related expenses.
• Establish project timelines and milestones, integrating with other service lines as needed.
• Drive process and timeline adherence internally and with clients for design, reviews, approvals, and vendor deadlines including proofs, final deliveries, and onsite implementation.
• Build strong vendor relationships to ensure timely, budget-compliant, and specification-meeting material procurement.
• Provide weekly status updates to project leads regarding team hours and budget changes.
• Manage internal and client-facing documentation such as signage plans, space schematics, attendee journeys, and furniture layouts.
• Lead meetings, prepare agendas, document minutes, and track action items for the creative team.
• Strive to exceed client and company expectations through quality work and proactive problem solving.
• Manage workload effectively while maintaining high-quality output under pressure.
• Review creative layouts with leadership and contribute to constructive feedback.
• Control scope management and notify teams of any adjustments.
• Communicate timeline modifications to team and clients, keeping deliverables on track and managing expectations.
• Report budget updates and change order requirements to the Executive Producer weekly.
• Coordinate resource needs with the Resourcing team for budgeted creative personnel.
• Organize and lead internal creative review meetings prior to client presentations.
• Update clients regularly on the progress of creative deliverables.
• Identify and track resource requirements for additional creative support roles like copywriting, graphics, animation, UX/UI.
• Manage legal review processes as necessary.
• Assist with reconciling creative budgets.

Candidate Profile and Requirements

• At least 5 years of experience managing creative projects within tradeshows, events, or experiential agencies.
• Proficiency with Microsoft Office, Google Suite & Drive, Airtable and/or Quip; familiarity with Monday.com is advantageous.
• Experience presenting and supporting concepts for internal and client teams.
• Capability to work independently, within teams, and reporting to project leads.
• Ability to collaborate across diverse workstyles and teams professionally.
• Comfort managing high-pressure, fast-paced environments.
• Flexibility to handle short notice changes and frequent interruptions.
• Commitment to confidentiality at all times.
• Strong collaboration skills combined with ability to work independently.