Corporate Secretariat Associate

About Singtel

Begin a fulfilling journey with Singtel, where the mission to Empower Every Generation ignites countless opportunities for growth and success. Singtel merges technology with purpose, building an AI-centric telecommunications future that connects people, businesses, and communities via dependable networks, smart digital solutions, and cutting-edge technology. From enhancing everyday mobile and entertainment experiences to supporting enterprises with AI, 5G+, cloud, cybersecurity, and data centers, Singtel is at the forefront of digital innovation. Join a workplace that fosters continuous learning and provides a platform for impactful contributions.

Role Overview

As a Corporate Secretariat Associate reporting to the Company Secretary, you will execute a comprehensive range of corporate secretarial tasks. Your responsibilities will include company incorporation, drafting directors' and shareholders' resolutions, compliance submissions for AGMs, EGMs, and annual returns, and managing a team of corporate secretariat professionals.

Key Responsibilities

• Deliver daily corporate secretarial assistance for a portfolio of companies within the Group, including preparing resolutions and ensuring timely filings of statutory documents such as AGM, EGM, and annual returns.
• Collaborate with cross-functional teams to prepare Singtel's annual report, corporate governance report, and facilitate AGM proceedings.
• Prepare and supervise the compilation of secretarial documents, attend board and general meetings, and accurately record minutes.
• Provide secretarial and legal assistance for corporate actions such as share issues, scrip dividends, and rights issues.
• Support special projects, including establishing new subsidiaries locally and internationally and managing employee share schemes.
• Consult and advise internal clients on corporate secretarial compliance and governance matters.
• Coordinate with overseas colleagues and external company secretarial agents regarding subsidiaries abroad.
• Maintain and update statutory company records within the assigned portfolio.
• Perform lodgement of statutory documents with ACRA and SGX.
• Ensure the upkeep and accuracy of the corporate database.

Skills & Qualifications

• Minimum diploma or bachelor's degree with relevant experience in corporate secretarial work.
• At least three years of experience in company secretarial duties within an SGX-listed company.
• In-depth knowledge of the Singapore Companies Act (Cap 50) and SGX Listing Manual requirements.
• Familiarity with ACRA BizFile and SGX filing procedures, alongside proficiency in Microsoft Office applications.
• Strong interpersonal skills, capable of effective collaboration across various functions and organizational levels.
• Excellent communication, documentation, and negotiation capabilities.
• Self-motivated team player with sound people management skills.
• Ability to manage tight deadlines while thriving in a fast-paced environment.

Why Join Singtel?

Embrace BIG Possibilities with Singtel and contribute to shaping the future of technology. Advance your career through impactful work, ongoing development, and opportunities to innovate in a prominent, evolving organization.