Administrative Data Entry File Clerk
Remote · ಪೂರ್ಣ ಸಮಯ
ಅರ್ಜಿ ಸಲ್ಲಿಸುವವರಲ್ಲಿ ಮೊದಲಿಗರಾಗಿರಿ
- ಅನುಭವ
- ಯಾವುದೇ
- ಸಂಬಳ
- —
- ತೆರೆಯುವಿಕೆಗಳು
- 1
- ಪೋಸ್ಟ್ ಮಾಡಲಾಗಿದೆ
- 9 ಗಂಟೆಗಳ ಹಿಂದೆ
- ಕೆಲಸದ ಮೋಡ್
- ಮನೆಯಿಂದ ಕೆಲಸ ಮಾಡಿ
- ಅರ್ಹತೆ
- Candidates with a background in records management, admin support, clerical work, or document control are preferred. The role is suitable for someone who can work independently in a remote environment and handle confidential information responsibly.
- ಪುನರಾರಂಭ
- ಅರ್ಜಿ ಸಲ್ಲಿಸಲು ಕಡ್ಡಾಯ
ಕೆಲಸದ ವಿವರ
Role overview
We are looking for a meticulous Administrative Data Entry File Clerk to support organized, efficient business operations from a remote setting. This position is well-suited to someone who is highly accurate, comfortable managing records and digital files, and able to work independently while keeping information orderly and up to date.
The role centers on entering and maintaining data correctly, organizing administrative records, and helping the team stay productive through dependable file handling and strong attention to detail.
Key responsibilities
File intake and indexing
- Collect documents from shared inboxes, portals, internal ticketing systems, and cloud-based folders.
- Review each document to verify the file type, required information, signatures, and any attached materials.
- Assign standard metadata such as client or project ID, date, document category, version, and region.
Document organization
- Use consistent naming rules and folder structures to keep files easy to locate.
- Reformat documents when necessary, including merging or splitting PDFs, converting images to PDF, compressing files, and labeling versions.
- Maintain controlled document libraries, including final, draft, and archived records, along with retention tags.
Quality control
- Carry out daily checks for duplicate files, incorrect filing, missing pages, and scans that cannot be read properly.
- Identify problems and send them to the appropriate person with clear notes.
- Keep error logs and help improve processes that reduce repeated work.
Records governance and compliance
- Manage sensitive records while following strict access controls and confidentiality standards.
- Adhere to retention timelines, legal hold requirements, and deletion or archiving rules.
- Assist with audits by retrieving records quickly and documenting chain-of-custody steps.
Collaboration and communication
- Work with HR, Finance, Operations, Legal, and Customer teams to clarify document requirements.
- Share updates on backlog, processing time, and any issues discovered during file handling.
Tools and performance measures
Tools that may be used in this role include cloud storage platforms such as Google Drive, SharePoint, and Dropbox; document tools such as Adobe Acrobat or similar software; spreadsheets; ticketing systems such as Jira, Asana, or ServiceNow; e-signature platforms; and general office productivity tools.
Performance may be measured by file accuracy, speed from receipt to filing, backlog volume, daily output, audit retrieval speed and completeness, and compliance with access-control and retention requirements.
Qualifications
The ideal candidate has experience in records management, administrative support, clerical work, or document control, and can follow filing and naming rules consistently. You should be comfortable working with confidential information, using basic computer tools, and handling file systems, spreadsheets, PDFs, and collaboration platforms.
Additional information
This is a remote full-time opportunity based in Alberta, Canada.