Administrative Assistant

About the Role

Join SFE in a vital role supporting student nutrition initiatives by becoming an Administrative Assistant. This position is integral in assisting the Resident District Manager and other departments within the unit to ensure smooth office and operational functions. It offers a flexible work schedule aligned with the school calendar, making it ideal for those who appreciate working with children in a positive, team-oriented environment.

Core Responsibilities

• Manage daily office tasks such as photocopying, record compilation, filing, information tabulation, and scheduling appointments.
• Prepare and enter correspondence and documentation using computer systems.
• Issue and dispatch receipts, bills, policies, invoices, statements, and checks accurately.
• Keep and update records, prepare forms, validate information, and handle routine issues.
• Conduct research to support department needs and operate various office machines effectively.
• Handle incoming mail, route documents, respond to correspondence, and manage outgoing mail.
• Answer telephone calls, relay messages, and perform errands as required.
• Occasionally receive, count, and deposit cash when necessary.
• Support human resources functions such as benefit administration, personnel actions, and payroll processing within the unit, district, and regional levels.
• Adhere to company safety and risk management protocols, report incidents promptly, and participate in safety meetings and training.
• Serve as lead unit clerk for complex clerical duties following standard procedures.
• Perform general accounting tasks and prepare financial reports as per SFE policies, possibly managing multiple units.
• Complete additional duties as assigned to support overall operations.

Required Qualifications and Attributes

• Possess a High School diploma, GED, or equivalent practical experience.
• Have 1-2 years of related work experience in an administrative or office environment.
• Basic proficiency with phone systems and computer applications, including email and texting.
• Demonstrate a willingness to learn and grow professionally.
• Exhibit mature judgment and comportment.
• Maintain high standards for workspace orderliness and personal appearance.
• Consistently present a positive, professional attitude.
• Be flexible with working hours, including possible night shifts, weekends, and some holidays.
• Strictly comply with dress code requirements and punctual attendance policies.
• Maintain professional and respectful communication with colleagues, vendors, supervisors, managers, and clients.

Additional Information

• This role offers competitive wages aligned with a supportive work environment.
• Work schedules respect the school calendar, providing nights, weekends, and summers off.
• The organization ensures equal employment opportunity, welcoming applicants regardless of gender, minority status, veteran status, or disability.
• Compliance with E-Verify employment eligibility verification is mandatory.