Administrative Assistant (Onsite)

About Orchestrate Consulting Group

Orchestrate Consulting Group is dedicated to facilitating access to tailored career opportunities by curating and validating roles from trusted employers rather than functioning as a staffing agency. The company empowers businesses by providing skilled virtual professionals to help enhance workflows and drive organizational success, focusing on efficiency and collaboration.

Position Summary

We are seeking a diligent Administrative Assistant to undertake diverse clerical and administrative responsibilities to support our managers and staff. This role involves managing daily office tasks and overseeing general administrative functions to ensure smooth operations. The ideal candidate will excel in communication and organization, utilizing tools such as MS Excel and standard office equipment.

Key Responsibilities

• Handle and redirect incoming telephone calls professionally.
• Coordinate and arrange appointments and meetings.
• Organize meetings and prepare comprehensive minutes.
• Compose and distribute email communications, memos, letters, faxes, and various forms.
• Support the preparation of scheduled reports regularly.
• Establish and maintain an effective filing system for documentation.
• Update and enforce office policies and procedural guidelines.
• Manage procurement of office supplies, including researching and negotiating with suppliers for better deals.
• Maintain and update contact lists.
• Organize travel arrangements for staff as needed.
• Prepare, submit, and reconcile expense reports.
• Provide general assistance to visitors and act as the contact point for internal and external clients.
• Collaborate with executive and senior administrative assistants to address requests and inquiries from senior management.

Required Qualifications and Skills

• Demonstrated experience in administrative roles such as Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
• Familiarity with office management practices and procedures.
• Proficient use of office equipment including printers and fax machines.
• Strong command of MS Office applications, especially Excel and PowerPoint.
• Exceptional time management abilities with aptitude for prioritizing tasks effectively.
• Detail-oriented and adept in problem-solving.
• Excellent verbal and written communication skills.
• Organizational skills capable of managing multiple responsibilities simultaneously.
• Minimum educational qualification: High School diploma; additional certifications in administration or secretarial work are advantageous.

Additional Information

The role is based onsite in Newark, United States. We pride ourselves on fostering an environment that supports remote professionals and businesses globally while delivering exceptional operational support.