Administrative Assistant

Job Overview

The Administrative Assistant will support leadership by facilitating operational tasks such as managing schedules, assisting with administrative projects, and ensuring efficient workflow. Key duties include developing forecasting spreadsheets, arranging travel, handling company-wide communications, and compiling expense reports. Success in this role requires excellent organizational skills, strong time management, meticulous attention to detail, and the ability to work independently.

Primary Responsibilities

• Serve as the liaison between executives, employees, clients, and external partners.
• Ensure timely and accurate flow of information.
• Create and maintain spreadsheets containing relevant data as requested by the Vice President.
• Coordinate calendars and organize meetings for the Vice President.
• Arrange travel and accommodations when necessary.
• Monitor daily expenses and prepare periodic financial reports (weekly, monthly, quarterly).
• Support internal and external communications including memos, emails, presentations, and reports for the Vice President.

Additional Information

The above responsibilities summarize the essential functions of the role and are not exhaustive. Job duties and skills requirements may evolve according to company needs. Employment is at the discretion of the employer.

The company strives to maintain an accessible and inclusive environment. Candidates should inform Human Resources if accommodations are needed during the recruitment process.

Qualifications and Requirements

• High school diploma or equivalent required; Associate’s degree preferred.
• Successful completion of Level 2 Background Check (FBI) mandatory.
• Minimum age requirement: 21 years.
• Proficient with Microsoft Office suite, especially Excel spreadsheets; financial knowledge is advantageous.
• Exceptional organizational and time management capabilities.
• Familiarity with office equipment and software applications.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with discretion and confidentiality.