Administrative Assistant

About AdventHealth

AdventHealth offers a community-focused environment dedicated to holistic care of body, mind, and spirit. Employees thrive professionally and are supported to grow spiritually by contributing to the mission of Extending the Healing Ministry of Christ. Individuals are valued for their unique experiences and contributions to a purpose-driven team.

Benefits

• Medical, dental, vision, life, and disability insurance from the first day of employment
• Paid Time Off starting immediately
• 403-B retirement savings plan
• Four weeks of fully paid parental leave
• Opportunities for career advancement and development
• Resources supporting whole person well-being and mental health
• Benefit options including pet-related perks

Work Schedule & Location

This is a full-time, daytime role located onsite at 14055 Riveredge Drive, Tampa, Florida 33637.

Role Responsibilities

• Coordinate logistics for meetings including agendas, venue arrangements, catering, accommodations, and technical support
• Organize recurring conference calls efficiently
• Draft, revise, and disseminate documents such as reports, agendas, minutes, letters, and organizational charts
• Ensure all correspondence is professionally presented with accurate grammar and spelling
• Arrange travel and schedule coordination for assigned leadership
• Prepare and submit expense reports promptly for accounting approval
• Handle challenging situations with tact and promote amicable resolutions
• Maintain professional communication with staff, leaders, external callers, and visitors
• Manage incoming communications according to leadership’s priorities and schedules
• Maintain leader calendars and update Outlook with up-to-date details
• Oversee daily mail tasks, including pickups, distributions, package shipments, and certified mail with electronic tracking
• Manage office supplies inventory, including ordering and check requests
• Perform additional duties as assigned

Knowledge and Skills

• Effective English communication skills in reading, writing, speaking, and comprehension
• Proficiency in Microsoft Office Suite: Outlook, Excel, PowerPoint, and Word
• Strong interpersonal skills across all organizational levels and with external vendors and patients
• Excellent organizational and time management abilities with attention to detail and multitasking capability
• Ability to remain calm under pressure and adapt to changing responsibilities
• Strong problem-solving skills for complex situations
• Preferred familiarity with Electronic Medical/Health Records and medical terminology
• Capability to work independently or as part of a team with flexible work patterns
• Professionalism in internal and external customer interactions
• Basic computer navigation and use of relevant technologies
• Understanding of age-appropriate communication and safety needs for patient care
• Preferred strong math skills and ability to work with spreadsheets
• Excellent verbal and written communication to foster positive interpersonal relationships
• Knowledge of intermediate to advanced Microsoft Office and patient database applications
• Upholding confidentiality and managing sensitive data responsibly

Education and Experience

• High school diploma or equivalent is required
• Associate degree preferred, particularly in a technical or facilities-related field
• At least one year of secretarial experience required
• Experience in healthcare preferred
• CPR certification is preferred

Additional Information

Physical requirements are specified and can be reviewed separately. The salary range for this position is $18.69 to $29.89 per hour. Employment may be contingent on passing Florida Level 2 background screening, including fingerprinting, as mandated by state law. AdventHealth is an equal opportunity employer compliant with all federal, state, and local anti-discrimination laws.