Accounts Officer

Job Overview

We seek a seasoned Accounts Officer to autonomously oversee our accounting, financial controls, costing, inventory reconciliation, and receivables management. Candidates with prior exposure in manufacturing environments are highly preferred, as the role focuses on reinforcing financial discipline throughout the organization.

Key Duties and Responsibilities

• Manage daily accounting activities using Tally or ERP systems with accuracy and timeliness.
• Maintain detailed records of all accounting transactions.
• Regularly prepare bank reconciliation statements to ensure accuracy of cash flow.
• Handle customer and vendor ledger management effectively.
• Make certain GST, TDS, and statutory compliance submissions are on schedule.
• Generate monthly Management Information System (MIS) reports to assist managerial decision-making.
• Conduct routine reconciliation of customer accounts and confirm all sales invoices are documented in customer books.
• Follow up on outstanding invoices, credit/debit notes, and resolve payment discrepancies.
• Collaborate with the accounts teams of customers to address reconciliation challenges, supporting the payment collection process.
• Verify all purchase bills against approved purchase orders, goods receipts, quantities, and rates before recording transactions.
• Perform vendor account reconciliations and identify discrepancies or missing invoices.
• Prepare and account for debit and credit notes arising from material issues such as rejections or shortages, ensuring timely accounting acknowledgement.
• Develop detailed product and project cost calculations incorporating materials, labor, overheads, and manufacturing expenses.
• Compare estimated and actual costing and analyze variances.
• Maintain precise inventory records and conduct monthly reconciliations and physical stock audits.
• Investigate stock discrepancies and collaborate with production and store departments to maintain inventory accuracy.
• Authorize expense payments only with appropriate documentation and approval.
  
• Assist in enhancing accounting systems, internal financial controls, and business processes.
• Prepare comprehensive reports on customer and vendor outstanding balances, cash flow, inventory status, project profitability, cost analysis, and monthly MIS.

Essential Qualifications and Competencies

• Proficiency in Tally Prime with ERP experience preferred.
• Advanced skills in Microsoft Excel including Pivot Tables, XLOOKUP, INDEX-MATCH, SUMIFS, and data analysis techniques.
• Strong understanding of GST, TDS regulations, and accounting principles.
• Excellent reconciliation, analytical, and problem-solving abilities.
• Experience with cost accounting and inventory management.
• Effective communication skills to engage with customers and vendors concerning accounts.

Preferred Industry Background

Experience in manufacturing-related sectors such as retail fixtures, furniture, interior fit-outs, engineering, fabrication, lighting, metal work, or project-based industries is advantageous.

Personal Attributes

• Integrity and trustworthiness.
• Exceptional attention to detail.
• Strong analytical and problem-solving aptitude.
• Self-motivated with a responsible approach to work.
• Good communication and diligent follow-up skills.
• Capability to work independently with minimal supervision.
• Process-oriented mindset and disciplined work ethic.