Vendor & Procurement Specialist Consultant

Role overview

This consulting assignment is focused on strengthening vendor financial operations, procurement execution, contract administration, and governance controls. The position supports procure-to-pay activity and day-to-day vendor invoice handling for a client based in New York City.

Engagement details

The contract is planned for 6 months, with a possibility of extension. Work is required onsite in NYC.

Key responsibilities

• Review and map existing workflows for vendor billing, accounts payable, and contract administration.
• Spot process bottlenecks and propose better ways of working, including opportunities for automation.
• Create target operating models, governance structures, standard operating procedures, and performance measures.
• Build procurement coordination tools, templates, and reporting formats.
• Handle routine support for vendor invoicing, purchase orders, invoice checks, reconciliation, and payment monitoring.
• Develop KPI dashboards and operational reporting for stakeholders.
• Assess procurement and vendor-management technologies and suggest suitable solutions.
• Help prepare RFI/RFP materials and support technology evaluation efforts.
• Work closely with teams across Finance, Procurement, Legal, Risk, Vendor Management, and other stakeholders.
• Produce the expected deliverables, including workflow documentation, process-gap analysis, future-state recommendations, implementation planning, reports, dashboards, technology assessment outputs, and knowledge transfer/training materials.

Qualifications

• A master’s degree in Procurement, Supply Chain, Business Administration, Finance, or a closely related discipline is preferred; candidates with a bachelor’s degree and substantial relevant experience may also be considered.
• At least 5 years of experience in Accounts Payable, Vendor Management, Contract Management, Procurement, or a similar function.
• Hands-on exposure to procure-to-pay operations, contract administration, vendor management tools, and process improvement work.
• Strong capability in analysis, problem-solving, communication, and stakeholder coordination.
• Advanced English is required; knowledge of additional languages is an advantage.
• Professional credentials such as CIPS or CPSM are preferred.
• The role also calls for strong planning, organization, risk awareness, quality focus, and accountability for delivering work on time and within governance expectations.

Expected outcomes

• Ongoing verification of vendor invoices and payments.
• Processing support for requisitions and purchase orders.
• Procurement coordination and stakeholder assistance.
• KPI dashboards and operational reports.
• Documentation of current-state processes and pain points.
• Recommendations and a roadmap for the future operating model.
• Technology evaluation support and RFI/RFP documentation.
• Training and knowledge transfer for internal teams.

Additional information

This assignment is centered on operational excellence, process redesign, technology enablement, and effective cross-functional coordination. The consultant is expected to demonstrate accuracy, ownership, and timely delivery throughout the engagement.