Store Inventory Library Officer

Role overview

The Store Inventory Library Officer will safeguard the accuracy, consistency, and long-term quality of the company’s master item library within the ERP system. In a construction environment where thousands of specialized materials are used across structural, civil, and MEP categories, this role makes sure every stock item is described clearly, classified correctly, and recorded without ambiguity.

By keeping a dependable single reference point for item data, the officer helps Procurement buy the correct materials for engineering and project needs, while enabling Stores and Warehouse teams to monitor stock accurately and avoid duplication, confusion, and purchasing delays.

Department: Procurement & Stores
Reports to: Procurement Manager / Inventory Control Manager
Location: Corporate Office / Central Warehouse
Industry: Construction

ERP master data and library control

The selected candidate will oversee the stock item library in the ERP platform and ensure all records follow approved cataloguing rules and internal taxonomy standards.

• Serve as the main custodian of the ERP stock item library and ensure every entry follows company cataloguing requirements.
• Review, verify, and authorize requests to add new items into the system.
• Organize items into clear standard categories such as Civil, MEP, Finishes, Tools, and Plant & Machinery to support filtering, reporting, and tracking.
• Audit item records regularly to identify duplicates, outdated entries, and poorly structured data, then merge, clean, or retire them as needed.
• Maintain strict consistency in units of measure to prevent quantity mistakes and stock variances.

Technical specification and item description management

This role also requires careful standardization of item names and detailed technical descriptions so the ERP library remains searchable and dependable across teams.

• Apply a structured naming format that clearly identifies each item using its noun, attributes, and specifications.
• Work with project engineers, estimators, and quality control teams to capture correct technical details such as dimensions, grades, standards, and manufacturer part numbers.
• Attach supporting documents where necessary, including technical datasheets, drawings, compliance certificates, and reference images, to help verify items during goods receipt.

Qualifications and experience

The preferred background for this role combines strong data discipline with an understanding of technical construction materials.

• A bachelor’s degree in Data Management, Information Systems, Supply Chain Management, Logistics, Business Administration, or a related discipline is preferred.
• A diploma or degree in Civil, Mechanical, or Electrical Engineering is also valuable when paired with strong data handling ability.
• Between 3 and 5 years of practical experience in Master Data Management, ERP cataloguing, inventory control, or technical catalogue administration is required.
• Prior exposure to construction, civil engineering, MEP contracting, or heavy manufacturing environments is strongly preferred.

Technical and system skills

The role requires strong systems knowledge and advanced spreadsheet capability for handling large volumes of item data.

• Comfortable working with ERP platforms and master data processes.
• Advanced Microsoft Excel capability, including lookups, Power Query, pivot tables, text formatting tools, and data validation.
• Understanding of coding and classification standards used in structured catalogues is an advantage.

Core competencies

Success in this position depends on a precise, analytical, and collaborative working style.

• Very high attention to detail, especially when validating codes, units, and technical grades.
• Strong analytical and structured thinking for converting inconsistent legacy records into a clean system.
• Good communication skills for working across engineering, store, and procurement teams.

Application note

Qualified candidates were invited to send their CV to the company email address provided in the source notice.

Additional information

This position sits within a construction business where material accuracy has a direct impact on delivery, cost control, and inventory integrity. Precision in item setup and data maintenance is essential to avoid procurement errors and stock discrepancies.