Staff Accountant

About the Role

San Diego Theatres is seeking a dedicated Staff Accountant to manage daily and monthly accounting operations. This role involves handling accounts payable, accounts receivable, payroll, and general ledger functions. The ideal candidate will work independently, utilizing pre-established guidelines and strong judgment to ensure accurate financial processes. Reporting to the Accounting Manager, this position is crucial for maintaining the financial integrity of the organization.

Essential Duties and Responsibilities

General Accounting

• Execute assigned accounting tasks, including generating journal entries, reconciling balance sheet accounts, and preparing supporting financial schedules.
• Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions, and resolving any discrepancies with proper documentation.
• Reconcile daily banking activities and prepare journal entries for deposits and wire transfers.
• Support audit processes by gathering necessary data, analyzing information, and preparing required schedules.
• Liaise with all departments regarding invoices, expenses, payroll, banking activities, and other accounting-related matters.
• Manage and maintain an organized filing system for payroll records, month-end reports, daily sales reports, and vendor payments.
• Note: This job description is not exhaustive; additional duties may be assigned by management.

Accounts Payable

• Process approved invoices into the accounting system and generate vendor checks for timely payments.
• Prepare and track purchase orders.
• Reconcile vendor statements and investigate and resolve any discrepancies.
• Maintain comprehensive vendor files.

Payroll and Personnel

• Assist in processing bi-weekly payroll, generating payroll reports, and verifying tax returns submitted by the third-party payroll processor.
• Determine balances for payroll accounts and accurately record payroll expenses and liabilities.
• Prepare and file various payroll-related reports, including workers' compensation, union pensions, and union dues.
• Ensure adherence to federal, state, and local legal requirements by staying updated on legislation and advising management on necessary actions.
• Maintain accurate payroll information, including tax rates and employee data.

Accounts Receivable

• Generate invoices for event deposits, event settlements, and third-party billings.
• Receive and record payments, and prepare bank deposits.
• Reconcile customer statements and follow up on outstanding payments.
• Maintain organized customer files.

Qualifications

To excel in this role, candidates must demonstrate the ability to perform each essential duty satisfactorily. The listed requirements reflect the expected knowledge, skills, and abilities. Reasonable accommodations will be provided to enable individuals with disabilities to perform essential functions. Successful candidates will pass relevant skill assessments and background checks.

Education and Experience

A Bachelor's degree (B.A.) in Accounting, Finance, or a related field from a four-year university is preferred. A minimum of three to five years of relevant experience is required, or an equivalent combination of education and experience. Experience in a not-for-profit setting is considered a plus. Proficiency with Sage Intacct and Paycom Payroll systems is highly advantageous. Exceptional Excel skills are mandatory.