Senior Executive Assistant

Role overview

The Senior Executive Assistant supports a senior leader or a small leadership group by keeping communication organized, calendars under control, travel coordinated, and day-to-day administrative work running smoothly. In this role, you will provide broad support to a C16-level manager and, in many cases, assist the wider department as well.

Key responsibilities

• Provide direct support to a C16-level manager and broader department-wide administrative assistance when needed.
• Manage the daily calendars for senior leaders and keep schedules organized.
• Coordinate executive meetings, appointments, receptions, and conference calls end to end.
• Draft, review, and organize meeting materials and correspondence where required.
• Help prepare and update presentations, spreadsheets, and other business documents.
• Arrange business travel and share travel schedules and itineraries with relevant stakeholders.
• Prepare, reconcile, and monitor expense submissions through the travel and entertainment expense system.
• Order office supplies and handle invoice processing through the procure-to-pay workflow.
• Manage follow-up actions related to virtual requests.
• Support ad hoc reporting and special projects as assigned.
• Guide, coach, or train other administrative team members when necessary.
• Apply sound judgment in day-to-day decisions, protect the firm’s reputation, and follow all applicable laws, rules, policies, and ethical standards while escalating control issues transparently.

Requirements

• Prior experience in office administration, ideally in a large and complex financial services organization or a similar environment.
• Strong command of Microsoft Office tools.
• Clear, concise written and verbal communication skills.
• Ability to learn new systems quickly and work confidently with unfamiliar tools.
• Self-driven, organized, and attentive to detail.

Education

A bachelor’s or university degree is preferred, or equivalent relevant experience.

Additional information

This role falls under the Business Strategy, Management & Administration job family, specifically within Administrative Support. It is a full-time position based in Dubai, United Arab Emirates. Citi is an equal opportunity employer and considers all qualified applicants without regard to protected characteristics. Reasonable accommodation is available for candidates with disabilities who need help using the hiring tools or applying for a role.