Senior Administrative Assistant

Overview

Applied Systems, a leader in Insurtech for over 40 years, is seeking a Senior Administrative Assistant to provide high-level support to business leaders in the Technology and Product Management teams. This remote role focuses on managing executive calendars, organizing travel and events, handling expense reports, and collaborating with administrative colleagues to ensure smooth operational flow.

Key Responsibilities

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts by understanding leadership priorities across various projects.
• Proactively anticipate and adjust schedules to accommodate changing business needs.
• Coordinate comprehensive travel arrangements including flights, lodging, and itineraries, in collaboration with the Senior Executive Assistant.
• Address travel disruptions or conflicting information by identifying issues and proposing effective solutions.
• Plan and orchestrate team events such as virtual Town Halls and onsite/offsite meetings for Technology and Product leadership teams.
• Oversee event logistics, timely coordination with vendors, materials, and communications.
• Handle expense reporting with accuracy and provide timely status updates to leadership.
• Suggest improvements to administrative processes and share best practices with peers.
• Work closely with the Senior Executive Assistant and other administrative staff to ensure seamless leadership support.
• Provide backup assistance to the Senior Executive Assistant as needed.

Candidate Profile

• Minimum of three years’ experience providing administrative support to business leaders, including schedule coordination and expense tracking.
• Exceptional calendar and scheduling capabilities, adept at managing complex meetings across multiple time zones.
• Strong organizational skills with sharp attention to detail and ability to juggle multiple moderately complex tasks.
• Proficient problem-solving skills to proactively identify and resolve scheduling, travel, or logistical challenges independently.
• Excellent verbal and written communication skills tailored to varied audiences.
• Maintains high professionalism and discretion handling confidential information.
• Familiarity with Microsoft Office suite (Excel, Word, PowerPoint, Outlook) and communication tools like Slack and Zoom.
• Experience with AI tools is advantageous but not mandatory.

Company Culture and Benefits

Applied Systems fosters an inclusive, people-first environment that values trust, growth, and collaboration. Flexible working arrangements are supported, and employees work alongside invested leaders committed to career development.

• Medical, dental, and vision insurance coverage.
• Paid holidays and vacation time.
• Health and wellness days.
• Bonus paid day off to celebrate your birthday.

Compensation and Employment Details

The targeted salary range for this role in the United States is $55,000 to $65,000 annually. Compensation considers experience, skills, and role scope. Eligible employees may also receive discretionary annual bonuses.

Equal Opportunity and Recruitment Practices

Applied Systems is an Equal Employment Opportunity Employer committed to diversity and inclusion. Recruitment processes may incorporate AI-assisted tools for tasks like resume parsing and scheduling, but all screening and decisions are made by humans. The company never solicits payments or sensitive personal information during recruitment and communicates only through official channels.