Secretary

Role Overview

We are seeking a Secretary to provide comprehensive administrative support to two Directors. This position requires adept schedule management, meeting preparation, document handling, and ensuring efficient office operations tailored to the Directors' needs.

Key Responsibilities

• Coordinate and manage the Directors' schedules, including organizing and resolving any conflicts in meetings or activities to maximize time efficiency.
• Prepare meeting materials and complete essential administrative tasks to aid the Directors' daily functions.
• Properly record, organize, and oversee classified documents and assets relating to the Directors.
• Oversee office administration duties, including the maintenance and functionality of office equipment as needed by the Directors.
• Assist the Directors with operational procedures such as claim submissions, pass applications, and event registrations.
• Support departmental administrative and logistical functions.

Qualifications & Skills

• Diploma or equivalent educational attainment.
• Strong interpersonal and effective communication abilities.
• Excellent organizational and planning skills to juggle multiple tasks and information simultaneously.
• Proficient IT capabilities to effectively use digital tools and systems.
• Detail-oriented and capable of working efficiently in a fast-paced environment.