Receptionist Cum Office Assistant

Position Summary

We are seeking an organized and professional female individual to join our team as a Receptionist cum Office Administration Assistant at Shree Rudraksha Poly Yarn LLP, located in Surat, Gujarat. This role involves managing front desk activities and providing comprehensive office support to ensure smooth daily operations.

Key Responsibilities

• Greet and assist all visitors in a courteous and professional manner.
• Handle incoming telephone calls and direct them to the correct departments efficiently.
• Maintain a clean and professional reception area and office environment.
• Manage the CEO's calendar, including scheduling meetings, appointments, and reminders.
• Keep daily follow-up records and ensure assigned tasks are completed promptly.
• Coordinate with sales, accounts, dispatch, and management teams to facilitate daily operations.
• Monitor internal communications and report any pending tasks, delays, or coordination problems to the Personal Assistant and management.
• Organize and maintain office records, files, and important documents securely.
• Manage emails, correspondence, courier services, and general administrative duties.
• Maintain strict confidentiality regarding company and client information.
• Perform additional administrative tasks as assigned by management.

Candidate Profile

• Female candidates only.
• Fluent communication skills in Gujarati and Hindi, with basic proficiency in English.
• Proficient in computer applications such as MS Excel, MS Word, email management, and internet browsing.
• Strong organizational and effective communication abilities.
• Professional demeanor with a positive attitude.
• Honest, disciplined, punctual, and capable of working independently.
• Previous experience in reception, administration, or office coordination will be advantageous.

Working Hours & Salary

• Working schedule: 10:00 AM to 5:00 PM.
• Salary is flexible and will be negotiated based on the candidate's experience and skill set, approximately ranging from INR 15,000 to 20,000 per month.