Job description

Role overview

The Real Estate and Facilities function within Corporate Services was created in June 2015 and has expanded with the business to support a large international property footprint. The team handles the full real estate lifecycle, including space planning, transactions, project delivery, facilities operations, and environmental, health, and safety work, with a focus on building workspaces that encourage collaboration and performance.

This opening is for an Assistant Project Manager to support office projects across the North and South America portfolio. The role partners with GRE and cost management teams to help control project finances and coordinate approvals, processing, and communication with both internal stakeholders and outside partners.

Key responsibilities

Handle payment requests and change orders, while coordinating closely with Procurement, Legal, and Accounts Payable.
Respond to budget and work-related requests from external consultants such as general contractors, project managers, cost managers, architects, and furniture vendors.
Partner with the internal cost manager to monitor and evaluate real estate project spending.
Prepare and update logs and reports covering budgets, invoices, committed costs, budget gaps, cash flow forecasts, project contingencies, and contract changes.
Coordinate cost data across multiple internal systems.
Maintain project closeout records and supporting documentation.
Help ensure compliance by consistently following company policies and procedures.
Support coordination of project tasks and deliverables, including data analysis as needed.
Work with the Project Manager and partner teams to improve workflows and systems for better efficiency.
Promote alignment and productive collaboration across teams to support project delivery strategy execution.

Required qualifications

A strong academic background in a problem-solving and analytical field such as business, engineering, architecture, or a related discipline.
At least 2 years of experience in the design and construction industry, ideally with commercial real estate exposure.
Strong analytical ability, including tracking data, schedules, and resources accurately.
Solid problem-solving skills and the ability to work through complex issues.
Effective communication and teamwork skills, especially in cross-functional settings.
High attention to detail, good time management, and the flexibility to adapt to shifting project priorities.
Self-driven mindset with a strong willingness to learn and grow.

Preferred experience

Familiarity with project management tools or software.
Working knowledge of construction industry terminology and processes.
Exposure to scheduling, budgeting, or risk management.

Diversity, inclusion, and accommodations

The company is committed to building an inclusive workplace that values different skills, experiences, and perspectives. It also provides reasonable accommodations during the recruitment process for candidates with disabilities, pregnancy, sincerely held religious beliefs, or other legally protected reasons. Requests for assistance or accommodation may be made through the accommodation request link provided in the source posting.

Pay and benefits

The annual base salary range for this role in the selected city is USD 86,400 to USD 136,000. Compensation may differ outside this range based on qualifications, skills, competencies, experience, and location. In addition to base pay, the position may be eligible for discretionary bonuses, incentives, and restricted stock units.

Benefits can vary by employment type and work location, but may include day-one medical, dental, and vision coverage; a 401(k) plan with company match; paid parental leave; short- and long-term disability insurance; life insurance; wellbeing benefits; 10 paid holidays per year; 10 paid sick days per year; and 17 days of paid personal time, prorated at hire and increasing with tenure. The company may change benefits at any time without notice.

Legal and hiring notes

For candidates in unincorporated Los Angeles County, applicants with arrest or conviction records will be considered in line with applicable federal, state, and local laws, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. The company notes that criminal history may be relevant to duties involving interaction with internal or external contacts, handling confidential and proprietary information, access to IT systems, and the exercise of sound judgment.

Real Estate Assistant Project Manager, AMS

Where you'll work