Production Coordinator (1099)

Role Overview

Dreamscape Learn, known for its work in immersive virtual reality learning experiences, is hiring a Production Coordinator to keep production operations organized and moving efficiently. This role supports the day-to-day flow of production by aligning schedules, resources, and logistics so projects can be delivered smoothly. The position is temporary and arranged as a 1099 contract.

What You Will Do

• Act as the go-to contact for production-related needs, manage incoming requests, and help keep the team focused on current priorities and timelines.
• Support the Head of Production with planning milestones, deadlines, and scheduling so work stays within scope and on track.
• Monitor shifting product deadlines, join cross-functional meetings, and surface conflicts to the Content Production Team.
• Track and report issues connected to SDK updates and product changes.
• Serve as a communication bridge between departments, vendors, contractors, and crew, ensuring updates move quickly across software and hardware teams.
• Coordinate production logistics such as purchasing assets, arranging travel, securing equipment, and lining up other required resources.
• Manage the handoff and flow of work from outside vendors and help integrate their assets into the active project.
• Handle scheduling and delivery needs from other departments, including Marketing.
• Maintain production calendars and keep everyone informed about dates, deadlines, and schedule changes.
• Work with the Content Production Admin Team on broader planning and how individual projects fit into the overall slate.
• Organize contracts, files, and other production documents, making sure paperwork is completed and filed on time.
• Build and maintain information systems for both restricted internal use and easy access by the wider team.
• Stay in contact with vendors and third-party contractors to keep services and deliveries aligned with project requirements.
• Verify that delivered materials work properly within the company’s systems and projects, including follow-up iterations and revisions.
• Spot possible production issues early and take action to reduce disruption and keep work moving.

Requirements

• Background as a production coordinator or assistant in a busy production setting such as film, gaming, television, or digital media.
• Comfort using Microsoft Office tools like Word, Excel, and PowerPoint, along with project management platforms such as Jira, Confluence, Asana, Trello, or Monday.com.
• Solid understanding of production processes from pre-production through post-production and final delivery.
• Prior experience in interactive media.
• Strong multitasking and organizational abilities with the capacity to manage several projects at the same time.
• Clear written and verbal communication skills for working with a broad range of stakeholders.
• Ability to work autonomously in a remote setting while still collaborating effectively with cross-functional teams.
• Detail-focused, proactive, and able to handle deadlines and problem-solving quickly.
• Adaptable to changing priorities and shifting timelines in a fast-moving production environment.
• Resourceful when challenges arise and comfortable supporting multiple teams through project completion.
• Good at building productive working relationships across teams.

Preferred Qualifications

• Experience contributing to both smaller and larger production efforts.
• Familiarity with remote coordination tools and virtual collaboration platforms.
• Bachelor’s degree in Film, Media Production, Communications, or a related area, or equivalent professional experience.
• Comfort working in a hybrid or remote setup, if needed.

Compensation

This contract role offers a monthly rate of $5,800 to $5,900.