Production Administrative Assistant

Overview

The Production Administrative Assistant plays a crucial role by providing key administrative support to the Executive Producer of a syndicated morning talk show, while aiding in the daily operations of the production team.

Key Duties and Responsibilities

• Offer comprehensive administrative assistance to the Executive Producer, including organizing schedules, coordinating activities, and helping with general production tasks.
• Support producers by conducting research for upcoming show segments and guest participation.
• Facilitate communication between production personnel to ensure the smooth preparation and execution of daily shows.
• Create, plan, and publish content on social media channels to promote the show.
• Assist on the studio floor during rehearsals and recordings by coordinating hosts, guests, and producers.
• Welcome guests upon their arrival and guide them to the studio areas as needed.
• Manage dressing room preparations and oversee segment transitions during tapings.
• Monitor studio load-in procedures and quickly report any operational issues.
• Collaborate with security and guest services teams to resolve logistical or access challenges.
• Support rehearsals by assisting hosts and guests to prepare segments.
• Oversee the internship program within production by training, mentoring, and managing interns and assigning them meaningful work.

Qualifications and Requirements

• At least one year of experience in television production.
• Excellent organization and multitasking abilities to handle competing priorities effectively.
• Strong communication and interpersonal skills to engage professionally with guests, hosts, staff, and external partners.
• Ability to work independently and as part of a team in a fast-paced, deadline-driven broadcast setting.
• Flexibility to accommodate rehearsals, tapings, and changing production timelines.
• Proven capacity to build and maintain professional relationships at various organizational levels.
• Basic understanding of production coordination and operations within television or media settings.
• Strong guest relations skills emphasizing professionalism and service.
• Effective problem-solving skills with the ability to adapt promptly during live or taped productions.
• Ability to collaborate with production, security, and guest services teams for seamless studio operations.

Preferred Qualifications

• Previous work experience in television production, studio operations, or related media environments.

Educational Requirements

A bachelor's degree or equivalent practical experience is mandatory.

Location

This position is based in New York, NY, USA.