Procurement Officer

About the Role

Our client, a prominent FMCG company, is looking to appoint a Procurement Officer to oversee and execute procurement processes, manage supplier relations, handle purchase orders, and ensure prompt sourcing of materials, equipment, and spare parts. This position also supports inventory coordination and manages import procedures while guaranteeing adherence to company policies, legal standards, and set timelines.

Key Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a relevant field.
• At least 3 to 4 years of procurement experience, preferably in FMCG, manufacturing, or industrial sectors.
• Comprehensive knowledge of procurement workflows including requisitioning, supplier identification, quotation evaluation, purchase order processing, receipt of goods, and payment tracking.
• Experience sourcing from both local vendors and Original Equipment Manufacturers (OEMs) for materials, equipment, and spare parts.
• Understanding of supplier assessment, negotiation, vendor management, and procurement paperwork.
• Familiarity with Nigerian import regulations and documentation such as Form M, PAAR, SONCAP, customs clearance, among others.
• Experience liaising with freight forwarders, customs agents, shipping entities, and regulatory bodies is advantageous.
• Possession of strong analytical, negotiation, problem-solving, organizational, and coordination capabilities.
• Proficiency with Microsoft Office and experience with procurement or ERP software.
• Ability to manage numerous procurement tasks, suppliers, and deadlines efficiently.

Primary Responsibilities

• Conduct comprehensive procurement operations, including raising purchase requisitions, sourcing and evaluating quotations, creating purchase orders, managing goods receipt, and following up on payments.
• Source, assess, negotiate, and onboard suppliers, establishing and maintaining robust vendor connections.
• Critically review supplier quotes, proposals, invoices, and relevant procurement documentation to ensure accuracy, competitiveness, and compliance.
• Prepare, process, monitor, and follow up on purchase orders ensuring items and services are delivered on time.
• Collaborate closely with production, engineering, maintenance, and stores departments to accurately meet procurement needs.
• Procure spare parts, equipment, and technical materials from local and OEM suppliers.
• Monitor supplier performance based on criteria like quality, pricing, delivery schedules, and service delivery; escalate issues when required.
• Coordinate with stores to guarantee appropriate receipt, verification, documentation, and processing of Goods Received Notes (GRN) for purchased materials.
• Work with the Finance department to facilitate vendor payments and address documentation issues that could cause delays.
• Support inventory planning by monitoring stock levels to prevent shortages or surpluses through timely replenishment.
• Manage import procurement, including the preparation and review of commercial invoices, packing lists, bills of lading, certificates of origin, Form M, PAAR, SONCAP, NAFDAC, and other required documentation.
• Interface with customs brokers, freight forwarders, shipping lines, and regulatory agencies to ensure swift customs clearance and delivery of imports.
• Track imported shipments from supplier dispatch through customs clearance to warehouse receipt.
• Maintain precise records of procurement, suppliers, purchase orders, imports, and customs documentation for compliance and audit purposes.
• Guarantee that all procurement actions align with company policies, regulatory requirements, and approved budgets.