Procurement Executive

About The Role

The Procurement Executive will be responsible for handling the sourcing, purchasing, and coordination of procurement activities related to marketing and corporate operational needs. This role ensures the timely acquisition of printing, branding materials, event necessities, promotional items, giveaways, media services, and other indirect purchases while focusing on cost efficiency, supplier quality, and performance. The candidate will collaborate closely with teams such as Marketing, HR, and Administration to support the business functions effectively.

Key Responsibilities

• Oversee the complete procurement cycle for marketing and corporate purchases, including supplier identification, request for quotations (RFQs), evaluating bids, negotiating terms, issuing purchase orders, and coordinating deliveries.
• Procure items and services related to marketing, such as printing, branding materials, event supplies, promotional merchandise, giveaways, signage, media production, and advertising.
• Evaluate and select suppliers to ensure a balance of cost savings, quality, and timely delivery.
• Negotiate prices, payment terms, and commercial contracts with vendors.
• Establish and nurture strong supplier relationships while seeking new vendors to increase competitiveness.
• Prepare and analyze quotation comparisons and procurement performance reports utilizing Microsoft Excel.
• Track purchase orders to guarantee on-time delivery and promptly address any supplier concerns.
• Ensure all procurement procedures align with company policies, approval requirements, and budget limits.
• Maintain accurate records of procurement activities, supplier databases, contracts, and purchase documentation.
• Contribute to cost-saving efforts through benchmarking suppliers and conducting market research.
• Work with the Finance department to ensure correct invoice processing and proper payment documentation.
• Perform additional indirect procurement duties as assigned.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or related discipline.
• 3 to 5 years of experience in procurement and purchasing, preferably within the UAE.
• Prior experience in industries such as real estate development, hospitality, or retail in fast-paced environments is advantageous.
• Familiarity with ERP-based procurement systems is preferred.

Skills & Competencies

• Advanced proficiency in Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent negotiation abilities and supplier management expertise.
• Commercially aware with a cost-conscious approach.
• Exceptional organization and time management capabilities.
• Capability to handle multiple procurement requests simultaneously.
• Effective communication and stakeholder engagement skills.
• Meticulous attention to detail and accuracy.
• Ability to work autonomously and meet tight deadlines.

Preferred Experience

• Managing a diverse portfolio of vendors in marketing, printing, branding, and events-related procurement.
• Understanding of the UAE supplier marketplace.
• Experience in creating cost analyses, quotation comparisons, and procurement reports.