Personal Assistant to CEO

Role overview

This is an opportunity for an experienced Personal Assistant to work closely with a high-profile entrepreneur and business leader overseeing several active businesses across public markets, investments, and life sciences. The position is based in Dublin 2 and is entirely office-based, suited to someone who enjoys a demanding pace and senior-level executive support.

Working pattern

Monday to Friday, 9:00 am to 6:00 pm. This is a full-time, on-site position in Dublin 2.

Key responsibilities

• Handle a busy flow of emails across several inboxes and keep communication organised.
• Coordinate complex diaries and arrange meetings across different time zones.
• Provide audio typing support and transcribe dictated emails.
• Arrange business travel, including flights, hotels, ground transport, and full itineraries.
• Assist with onboarding and offboarding processes, along with related HR administration.
• Maintain and refresh a large contact database.
• Plan and coordinate both internal and external meetings.
• Carry out general office administration such as filing, stationery ordering, room reservations, and document handling.
• Prepare and process AML documentation.
• Track expenses, manage receipts, and reconcile company credit card statements.
• Welcome clients and ensure meeting rooms are ready in advance.

Experience and skills needed

• At least 4 years of experience in a similar Personal Assistant or Executive Assistant position.
• Excellent verbal and written communication abilities.
• Strong organisation skills and a high level of accuracy.
• Comfort working with sensitive information and maintaining discretion.
• Advanced working knowledge of Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint.
• Self-driven approach with strong initiative and reliable follow-through.
• Ability to manage priorities effectively in a busy, high-volume setting.

Additional information

The role is office-based in Dublin 2 and requires someone comfortable supporting a senior executive across multiple fast-moving business interests. Applicants should be ready for a varied workload and a professional, responsive working style.