Operations & Human Resources 80%

About the Company

Oecophy GmbH is a fast-growing international business and part of the Lab-S Group, which operates across Asia, North America, and Europe. The company describes itself as a place where ambition, teamwork, and people-first values come together in a flat organizational structure where contributions are heard and appreciated.

The team is described as youthful, internationally connected, and focused on growth, innovation, and excellence. The organization works across borders and is involved in the jewelry and gemstone industry.

Role Summary

The company is seeking a dependable, proactive professional to support operations and HR activities across Europe and beyond. The position combines business coordination, executive support, recruitment, and HR administration, with a strong emphasis on independent ownership, discretion, and adaptability.

In this role, you will work with leadership, international colleagues, local authorities, outside service providers, and candidates. The position requires someone who can manage sensitive matters professionally while helping streamline operations and support hiring across Europe and the US.

Operations and Executive Support

• Oversee local administrative and operational activities for European offices.
• Coordinate with authorities, banks, insurers, and other external stakeholders.
• Support confidential operational matters such as compliance, legal follow-ups, and office-related issues.
• Serve as the main local point of contact for resolving day-to-day operational challenges.
• Provide administrative and coordination support to management so they can focus less on routine local tasks.
• Contribute ideas and action steps to improve processes and make cross-border operations more efficient.
• Assist international teams with business coordination and administrative needs.

HR and Recruitment

• Take ownership of recruitment activities for Europe and the US.
• Represent the company in candidate communication and employer branding efforts.
• Manage the full hiring cycle, including sourcing, screening, interviews, offer handling, onboarding support, and probation review.
• Handle delicate HR topics such as compensation discussions, labor law compliance, and employee relations.
• Ensure hiring and HR practices align with local laws, business norms, and cultural expectations.
• Support management and global teams with HR policies, procedures, and employee-related topics.
• Keep HR and operational documentation accurate and current.

Requirements

• German language fluency is essential.
• Strong English communication skills are required.
• You must be based in Berlin, Germany.
• Background in business coordination, executive assistance, HR, recruitment, or a similar field.
• Good understanding of the European business environment and labor regulations.
• Ability to work independently across both operations and HR responsibilities.
• Strong ownership, reliability, discretion, and problem-solving ability.
• Excellent interpersonal skills for dealing with internal teams, external partners, and international applicants.
• Careful attention to detail and the ability to manage confidential information responsibly.

Preferred Background

• Experience in international or cross-border organizations.
• Exposure to both operational coordination and talent acquisition.
• Familiarity with European and/or US recruitment markets.
• Knowledge of local administration, compliance, or office management workflows.

Benefits

• Competitive compensation based on experience.
• A collaborative and fast-moving international work environment.
• Direct exposure to global operations, leadership, and cross-border projects.
• Opportunities for professional growth and development.
• Flexible working hours and remote-work flexibility.
• Employee benefits, including health insurance and vacation days.

Equal Opportunity

Oecophy GmbH states that it is an equal-opportunity employer and welcomes applicants from all backgrounds.

Application Instructions

Applicants are asked to send their application by email with the specified subject line format. No external application links are provided.