Office Manager & HR Administrator

About inos Automation

Since 1997, inos Automation specializes in advanced robotics and machine vision solutions tailored for leading automotive manufacturers worldwide across Europe, Asia, and America. The company’s expertise centers on image processing systems for robot guidance and 3D measurement technologies, providing innovative automation solutions that enhance precision and minimize cycle times along production lines. Their diverse portfolio includes mobile and stationary systems, robot-based and hybrid solutions, built on a flexible toolkit combining proven sensor technology, patented algorithms, and configurable software interfaces.

Position Summary

We are seeking an experienced Office Manager & HR Administrator to join our Stuttgart office, responsible for overseeing daily office operations while maintaining a professional and efficient work environment.

Key Responsibilities

• Manage day-to-day office functions ensuring a smooth and professional workplace atmosphere.
• Coordinate facility management tasks including maintenance, external service providers, office equipment, and contract management.
• Organize meetings, host visitors, arrange company events, and manage business travel logistics.
• Administer company vehicles, lease agreements, fuel cards, insurance policies, and IT equipment.
• Support onboarding and offboarding procedures in collaboration with IT and various departments.
• Oversee employee benefits and coordinate company pension schemes.
• Prepare and review monthly payroll data with external payroll providers, including documentation and addressing employee inquiries.
• Assist in overall corporate administration, streamline administrative and HR-related workflows, and support recruitment and interview processes.

Candidate Profile

• Completed commercial training (e.g., office management clerk, industrial clerk) or equivalent qualification; additional HR certifications or business studies are an advantage but not mandatory.
• At least 3 years of professional experience in office management, personnel administration, executive assistance, or related roles.
• Valuable experience within an international corporate environment.
• Proficient with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Familiarity with ERP systems as well as HR and payroll software is beneficial.
• Strong organizational, time management, and communication skills.
• Proactive, structured, and solution-focused work style with excellent attention to detail.
• Ability to work independently and cross-departmentally.
• Excellent command of German and English, both written and spoken (minimum C1 proficiency).

Offerings

• An attractive salary package.
• A diverse and stimulating range of responsibilities within an international work setting.
• Comprehensive onboarding program.
• A collaborative workplace culture with flat hierarchies, open communication, and modern office facilities.
• Multiple opportunities for professional development and further education.
• Long-term employment prospects through a permanent contract at the Stuttgart location.