Office Manager

About the company

This role sits with a busy and successful business supporting South Australia’s infrastructure growth through the supply chain for major civil construction work, including roads, rail, and earthworks. The team is based in Adelaide’s western suburbs and operates in a close-knit, practical, and high-energy environment that values independence, accountability, and a positive attitude.

About the role

The business is seeking an experienced Office Manager to take charge of day-to-day operations at head office. This is a broad, hands-on position that goes well beyond front-desk duties and includes administration, bookkeeping support, compliance coordination, and assistance with contract-related tasks for civil projects.

The right person will enjoy variety, work well without close supervision, and be comfortable owning their workspace while making a visible contribution each day.

Key responsibilities

• Handle accounts payable and receivable from start to finish, chase outstanding invoices, and support monthly payroll preparation using Xero or MYOB.
• Assist project managers with civil contract paperwork, monitor supply orders, and coordinate delivery documentation.
• Keep the office running smoothly, including liaising with suppliers for IT, utilities, and facilities, as well as ordering office and kitchen supplies.
• Support compliance and workplace health and safety tasks by helping maintain certifications, updating safety records, and ensuring subcontractor documentation remains current.
• Provide flexible administrative support to the Managing Director, such as calendar management and agenda preparation for meetings.

What the employer is looking for

• Background as an Office Manager, Senior Administrator, or Bookkeeper in a small or medium-sized business.
• Exposure to civil construction, logistics, manufacturing, or trades is highly desirable.
• Strong working knowledge of cloud accounting systems such as Xero or MYOB, along with advanced Microsoft Office skills.
• A proactive, self-directed approach with the ability to identify issues and resolve them independently.
• Excellent planning and time-management skills, with the flexibility to respond to urgent project demands.

Additional information

Location is Adelaide’s Western Suburbs, close to transport connections and offering free on-site parking.

The position is full-time and permanent.

Only shortlisted applicants will be contacted for phone screening. A CV in Word format is requested. Enquiries may be directed to Chanel Hirons by email or phone.

The employer supports equal opportunity in hiring and welcomes candidates from all backgrounds.