Office & Events Coordinator

The Brand

We’re part of a highly regarded Australian workplace and have been recognised with the 2024 Culture 100 Award. Joining the close-knit Chain Social team means being part of a people-first environment that sits at the centre of everything the business does and is strongly supported by the Founder & CEO.

Chain has major plans for 2026 and beyond. A new Mornington headquarters is due to open in August 2026 and will include a wellness centre and sauna. Chain Place, the company’s co-working and events venue, is set to launch in late 2026, followed by another coastal office in 2027 in Queensland.

Why this role stands out

This position offers the chance to work from one of the most stylish marketing offices in Australia while enjoying flexible hours, a supportive female-led culture, coastal living in Mornington, client benefits, access to a gym and sauna, and regular monthly team activities including a themed chef.

The Role

As the Office & Administration Coordinator, you will help keep the Mornington HQ running smoothly every day. Your work may range from preparing specialty oat lattes for client meetings and arranging the monthly themed chef to assembling onboarding packs or getting Chain Place ready for workshop days.

You will partner with the Events Manager on event administration, including seating cards, guest enquiries and event logistics. You will also manage the Chain inbox, support onboarding with HR, assist with OHS and technology tasks, and provide occasional personal assistant support to the Founder & CEO.

This is an active, high-impact role rather than a front-desk-only position. It plays an important part in keeping HQ efficient and giving you a close view of how a leading agency operates.

Key Responsibilities

• Maintain a tidy, well-stocked, safe and presentation-ready office, including coordination of cleaners, supplies and trades.
• Handle meeting-room preparation, catering, barista coffee service, tea and juice stations, themed chef arrangements and team connection activities.
• Assist the Events Manager with event administration such as placecards, collateral, RSVP tracking, attendee questions and logistical coordination.
• Oversee the main inbox, manage post and meeting preparation, and provide ad hoc executive and PA support to Shelby and the senior leadership team.
• Support client gifting, onboarding materials, branded merchandise and first-day readiness for new starters.
• Administer workplace health and safety processes alongside HR, including first aid kits, fire wardens, evacuation planning and safety documentation.
• Maintain the tech register and asset records with HR, liaising with the IT provider on support and equipment replacement cycles.
• Help operate Chain Place once it opens by managing venue setup, pack-down and hospitality for bookings and workshop sessions.

Ideal Candidate

The right person will be extremely organised, able to think ahead and manage many moving parts without missing details. You should be comfortable solving problems calmly when plans change, and you’ll thrive if you enjoy learning quickly, taking initiative and working independently.

You’ll bring professionalism, warmth and a positive attitude that helps the whole team. A Victorian driver’s licence is required for local errands, and you should either already have first aid certification or be willing to obtain it after joining.

About the Company

Chain Social is a female-led digital and creative agency based on the Mornington Peninsula. The team works with major Australian brands in beauty, fashion and lifestyle, including MECCA, Millie Savage, NALA, Your Reformer and Funday Sweets. The business is proud of its identity and has spent the past decade building a strong brand with a passionate team at the helm.

Additional Information

This opportunity is a full-time, onsite role in the Greater Melbourne Area. The source text does not specify salary, stipend, application deadline, number of vacancies, start date or contract duration.

Chain’s future office and venue plans include a Mornington HQ opening in August 2026, Chain Place launching in late 2026, and another coastal office arriving in 2027.