Job description

Position Overview

Located in Ottawa, ON, this permanent onsite role calls for a dependable and organized Office Administrator to support the daily front office functions of a well-established professional services firm. The role is well-suited for individuals who value creating a polished and welcoming atmosphere while providing reliable administrative support to the team.

Key Responsibilities

Act as the primary contact for visitors, incoming calls, and general office inquiries, ensuring a professional and welcoming interaction.
Maintain cleanliness and organization of common office spaces such as meeting rooms, kitchens, and supply areas, keeping them well-stocked.
Manage routine administrative duties including data entry, email drafting, and coordinating the procurement and inventory of office supplies.
During periods of high call volume, efficiently handle and transfer incoming calls while maintaining professionalism and customer focus.

Qualifications and Skills

Minimum of two years in a receptionist or office administration role.
Excellent organizational capabilities to uphold a neat and professional office environment.
Strong written and verbal English communication skills, including confidence in composing professional emails.
Proficient user of Microsoft Outlook, Word, and general office software systems.
Professional appearance suited for a business formal environment.
Meticulous attention to detail with a readiness to follow directions and adjust to the evolving needs of the business.
Experience supporting administrative operations, office coordination, or light accounts payable tasks is viewed as beneficial.

Additional Information

Position offers exposure to a collaborative and professional workplace culture valuing reliability and excellent customer service.
Schedule is consistent Monday to Friday with free on-site parking available.
Potential exists for permanent employment conversion, inclusive of benefits and vacation entitlement.
No background check is required for this opportunity.

About the Employer

The organization operates within the professional services sector and values long-term stability alongside a commitment to professionalism and effective administrative support.