Meeting Manager

Overview

The Meeting Manager joins the Meeting Management team to ensure successful planning and execution of both live and virtual Business Intelligence and pharmaceutical-related programs with a focus on seamless and timely delivery. This role requires a proactive, solutions-driven mindset to anticipate and address challenges while fostering innovative approaches and effective support to produce outstanding outcomes.

Key Responsibilities

• Lead and coordinate complex, large-scale non-client facing Business Intelligence projects and multiple sponsor programs.
• Collaborate with Account Managers on the logistics and execution aspects of significant MedComms initiatives as needed.
• Direct and coordinate a multidisciplinary internal team including Scientific Content Managers, designers, editors, and digital service providers.
• Develop strong relationships and maintain open, consistent communication with internal teams and external key opinion leaders.
• Work cross-functionally to define, allocate, and monitor project plans ensuring deadlines and budgets are met.
• Oversee all stages of project lifecycles, including financial management and timely reconciliation.
• Manage project budgets vigilantly, proactively seeking cost reductions where applicable to maintain financial targets.
• Mentor Coordinators and assist in the execution of projectspecific tasks efficiently.
• Arrange travel, accommodation, and transport for delegates and expert participants as necessary.
• Maintain compliance with organizational processes and continuously seek improvements.
• Travel as required for business purposes and participate in teleconferences beyond normal hours to provide global program support.

Qualifications and Skills

• Minimum educational requirement is a high school diploma; a college degree is preferred.
• At least four years’ experience managing projects or events, preferably within healthcare event management.
• Proven track record in managing meetings and events in both live and virtual formats.
• Experienced in working with internal teams and external stakeholders.
• Proficient in budget management and performing financial reconciliations.
• Familiarity with spreadsheets and project management software.
• Advanced skills in Office 365 applications including Outlook, Word, Excel, and PowerPoint.
• Highly organized with the ability to manage multiple operational demands simultaneously.
• Strong communication, interpersonal, decision-making, critical thinking, and problem-solving abilities suitable for fast-paced environments.

Working Conditions and Other Information

• The usual work environment is an office setting with standard physical demands.
• Business-related travel, including domestic and international trips, may be required.
• Work hours may extend beyond traditional schedules for virtual program support.
• The company verifies employment history, professional references, and educational background.

Benefits

• Fully remote working arrangement
• Comprehensive medical, dental, and vision insurance coverage
• Eligibility for annual performance bonuses
• 401(k) plan with employer contributions
• Paid time off combining vacation and sick days
• Paid holidays
• Paid parental leave
• Life and disability insurance with paid premiums

Compensation

This role offers a salary up to $65,000, with the final figure determined by factors such as experience, education, qualifications, location, and company requirements.

Equal Opportunity

Aptitude Health is an equal opportunity employer committed to diversity and fostering an inclusive workplace for all employees.