Medical Records Assistant

About Western Slope Healthcare Center

Western Slope Healthcare Center, located in Placerville, CA, is currently seeking a detail-driven and organized Medical Records Assistant to join their dedicated team. This full-time position operates Monday through Friday from 8:30 am to 5:00 pm, offering an hourly wage between $20 and $23. The role centers on supporting resident care by maintaining accurate and secure medical records in compliance with HIPAA, federal, and state regulations.

Key Responsibilities

• Maintain and organize resident medical charts including nurses' notes, physician documentation, tests, and assessments, ensuring completeness and adherence to regulations.
• Manage filing, indexing, coding, and retrieval of medical records for authorized personnel and agencies like Medicare and Medicaid.
• Support health information management processes including admissions, discharges, and registry updates.
• Provide administrative aid by preparing meeting minutes, answering inquiries, tracking resident demographics in electronic health records, and assisting the MDS Coordinator.
• Ensure strict confidentiality and security of all resident and employee records, reporting any suspected breaches immediately.
• Participate in facility audits, surveys, and regulatory compliance reviews to maintain documentation accuracy.
• Foster cooperative relationships with nursing, therapy, admissions, and business office teams while continuously improving departmental operations.

Candidate Requirements

• Minimum education requirement of a High School Diploma or GED.
• Ability to accurately type at least 45 words per minute and proficiency in computer data entry and retrieval.
• Exceptional organizational skills with a strong attention to detail.
• Excellent communication and customer service abilities, with the capacity to handle sensitive information confidentially.
• Preferred qualifications include experience in medical records, health information management, healthcare administration, and knowledge of medical terminology and coding.
• Familiarity with electronic medical record systems and experience in healthcare facilities such as skilled nursing or rehab centers is advantageous.

Personal Attributes

• Highly dependable and well-organized individual.
• Meticulous and accurate in record-keeping and administrative tasks.
• Professional, respectful, compassionate, and a strong team player.
• Ability to manage multiple priorities in a fast-paced environment.
• Dedicated to maintaining resident privacy and compliance standards.

Physical and Additional Requirements

• Mobility throughout the healthcare facility during work hours.
• Occasional ability to lift, push, carry, or pull up to 25 pounds.
• Competence in using standard office and computer equipment.
• Capability to respond promptly during emergencies.

Compensation and Benefits

• Hourly wage of $20.00 to $23.00.
• Full-time employment with stability.
• Comprehensive health benefits including medical, dental, vision, and life insurance.
• Paid time off and holiday pay.
• Retirement savings options.
• Opportunities for ongoing training and professional growth.
• Supportive leadership and career advancement potential.
• Meaningful work serving the senior community.

Equal Opportunity Statement

Western Slope Healthcare Center is committed to fostering a diverse and inclusive workplace. They provide equal job opportunities to all individuals regardless of race, color, religion, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic under law. Reasonable accommodations are provided throughout the hiring process for qualified candidates with disabilities.