Logistics - Facility Management Officer

Position summary

This role is focused on the day-to-day running, upkeep, and safety of the Al Dar Estate Office and any related locations. It involves coordinating vendors, assisting with staff moves, overseeing preventive maintenance, and making sure health and safety requirements are followed. The position also includes handling MEP service contracts, small renovation works, and the purchase of furniture and office equipment in partnership with the Procurement team.

Safety and emergency readiness

• Carry out checks on fire extinguishers, warning signs, and first aid kits to confirm they remain available and usable.
• Make sure emergency exits stay unobstructed, properly illuminated, and clearly marked.
• Verify that fire protection equipment and systems, including alarms, sprinklers, extinguishers, and panels, are functioning as intended.

Facility systems maintenance

• Monitor HVAC systems to support a comfortable working environment.
• Perform routine basic inspections of electrical, plumbing, and water systems to spot issues early.
• Confirm that security infrastructure such as CCTV and access control is working correctly and securely.

General facility upkeep

• Oversee cleanliness standards in offices, washrooms, and shared spaces.
• Arrange pest control services and ensure preventive measures are consistently implemented.

Staff support and space management

• Coordinate internal staff relocations within the Al Dar Estate office subject to management approval.
• Maintain and update seating allocation and occupancy plans.
• Respond to employee requests and complaints in a timely and professional manner.

Vendor and contractor management

• Track contractors’ daily activities and ensure tasks are completed on schedule.
• Plan, coordinate, and monitor Planned Preventive Maintenance for MEP and Fire Life Safety systems.
• Assess vendor performance and share observations with management.
• Prepare PRs and LPOs with support from the Finance and Procurement teams.

Financial and administrative support

• Handle petty cash for urgent operational needs and work with Finance on replenishment.
• Ensure every petty cash transaction is backed by the required approvals and records.

Team and operational support

• Guide office assistants and cleaners to help maintain required service standards.
• Act as backup support when team members are on leave and manage daily facility-related requests.
• Address facility management issues promptly to keep operations running smoothly.

Skills and competencies

The role calls for a solid understanding of facilities and office management, strong coordination and communication abilities, and the capacity to manage several priorities at once. Familiarity with HSE requirements is important, along with confidence using MS Office and exposure to ERP or CAFM platforms, with SAP preferred. Strong troubleshooting and time-management skills are also needed.

Qualifications

Applicants should have 3 to 5 years of experience in facilities management or office management. Prior exposure to vendor coordination and maintenance planning is preferred.