Junior Office Assistant

About the role

This position provides day-to-day administrative and logistical support to the line manager and department. The role focuses on keeping documents well organized, maintaining the filing system and database, and coordinating paperwork with other teams when needed.

Key responsibilities

• Handle incoming and outgoing correspondence, mail, and fax communications, and keep an accurate record of all document movement.
• Work at the reception counter when required, welcome employees, and direct them to the right team member.
• Prepare and arrange refreshments for meetings, and support clients or visitors whenever needed.
• Keep the filing system organized by placing letters, documents, and other records in the correct files so that everything remains current and orderly.
• Ensure all received documents are filed within 24 hours, with no errors, while helping to process, update, and maintain department records.
• Maintain the department database consistently and ensure information stays up to date.
• Track pantry and office supply usage, raise replenishment requests, and help keep operations running smoothly.
• Carry out cleaning tasks in the assigned area and keep the workspace neat and presentable.
• Wash and tidy pantry items so they are ready for regular use.
• Prepare and serve drinks for employees and guests, and support other basic pantry or kitchen tasks.
• Take on other duties connected to the role as assigned by the Head of Department.

About you

You should have basic reading, writing, and number skills, along with English communication ability. This is an entry-level role, so prior job experience is not required. The role suits someone who works well in a team, can handle confidential information responsibly, and is able to manage assigned tasks independently. Strong administrative support skills are important for success in this position.