HSEQ Coordinator (Emiratized)

Position Summary

The HSEQ Coordinator plays a crucial role in supporting the Infrastructure HSEQ function by managing reporting, system administration, action tracking, stakeholder collaboration, procurement assistance, and document control. This position ensures data accuracy, prompt follow-up on actions, effective performance monitoring, and audit-compliant documentation across all HSEQ activities.

Key Responsibilities

• Build and sustain productive working relationships with Infrastructure Operations, HSEQ teams, shared services, and other internal departments.
• Coordinate with relevant staff to gather, validate, and consolidate information needed for HSEQ reporting, presentations, meetings, and management reviews.
• Assist with preparing presentations aligned with terms of reference, meeting agendas, and management expectations.
• Document meeting minutes, disseminate agreed-upon actions, maintain action trackers, and follow up with responsible individuals until resolution.
• Support organizing HSEQ events, including meetings, workshops, and campaigns, managing logistics such as venue, travel, and accommodation as needed.
• Manage HSEQ-related applications and systems, coordinating with system owners and the HSEQ team to ensure proper usage.
• Review new issues logged in systems, assign and monitor actions, escalating any overdue tasks appropriately.
• Verify submission of evidential documentation and coordinate closure approvals with HSEQ specialists or managers.
• Schedule and track HSEQ compliance inspections through approved systems to maintain visibility of progress.
• Maintain records of investigations, evidence, and closure recommendations within the Document Management System.
• Aggregate data from multiple corporate systems (Safety Culture, SMIS, SAP, etc.) to prepare diverse HSEQ performance reports—weekly, monthly, quarterly, or as needed.
• Create and update analytical dashboards using Power BI, Excel, and other authorized tools, collaborating with IT and performance teams.
• Analyze HSEQ metrics to detect trends, highlight overdue actions or emerging risks, and present clear information to assist management decisions.
• Draft regulatory and corporate HSEQ submissions for technical review and approval prior to release.
• Manage procurement processes for HSEQ materials and services, coordinating purchase requisitions, contract releases, and service entries in SAP.
• Track committed and actual expenditures to assist HSEQ management in budget oversight.
• Maintain inventory of HSEQ consumables and equipment such as PPE, first-aid supplies, and monitoring devices; ensure timely restocking.
• Organize and secure the HSEQ storage area for easy traceability.
• Coordinate with building managers and HSEQ specialists to keep noticeboards and communications current.
• Maintain comprehensive, audit-ready records for HSEQ activities, including reports, action plans, procurement, training, equipment, and communications.
• Drive continuous improvements in reporting, tracking, and administrative workflows by identifying inefficiencies and proposing digital enhancements.
• Engage in ongoing professional development to stay current with HSEQ knowledge and skills.
• Carry out other reasonable duties relevant to the role’s scope and responsibilities.

Education and Qualifications

• Bachelor’s degree or equivalent in fields such as business administration, project management, engineering, environmental science, occupational health and safety, data analytics, or closely related disciplines.
• Excellent written and verbal English skills; proficiency in Arabic is advantageous.
• Professional certification in HSEQ, occupational safety, environmental management, quality management, or integrated management systems is preferred.
• Certification in Microsoft Office, Excel, or Power BI is an advantage.
• Possession of a valid UAE driving license is a plus due to potential travel across operational locations.

Experience

• A minimum of two years in roles involving coordination, business operations, project support, HSEQ administration, compliance monitoring, reporting, or analytics.
• Proven ability to manage multiple stakeholders, maintain action tracking systems, and prepare management-level reports.
• Experienced user of Excel for data analysis, visualization, and dashboard creation.
• Skilled in preparing professional presentations and written management reports.
• Familiarity with enterprise tools such as SAP, Power BI, Safety Culture, and SMIS is advantageous.
• Experience in infrastructure, transport, professional services, or similarly complex organizations is beneficial.

Core Competencies

• Strong analytical thinking and problem-solving aptitude.
• Highly organized, diligent, and reliable with excellent follow-through on tasks.
• Confident communicator capable of engaging with various organizational levels.
• Ability to thrive in culturally diverse, operationally demanding environments.
• Exemplary integrity, confidentiality, and sound professional judgment.
• Capability to identify inefficiencies and suggest actionable process enhancements.
• Resilient and adaptable, especially when supporting operations in depots, sites, or challenging desert conditions.