Facilities Manager

About the Role

We are seeking a proactive and detail-focused Facilities Manager to supervise day-to-day operations and maintenance at our Bangalore office. This role ensures efficient facility functioning, vendor coordination, safety adherence, and infrastructure management while fostering a positive employee environment.

Key Responsibilities

• Oversee the overall operation and upkeep of the office facility.
• Collaborate with housekeeping, security, pantry, and maintenance teams to maintain smooth facility functioning.
• Manage vendor relationships including onboarding, negotiation, monitoring service level agreements, and ensuring timely payments.
• Supervise preventive and corrective maintenance of electrical, HVAC, plumbing, fire safety, and other building systems.
• Track office infrastructure status and manage repair and maintenance tasks.
• Ensure compliance with health, safety, and statutory regulations.
• Maintain records of asset inventories, office supplies, and all facility-related documentation.
• Administer office seating arrangements, optimize space use, and allocate workstations efficiently.
• Coordinate with internal teams to fulfill infrastructure needs and provide facility support.
• Respond to emergencies promptly to guarantee business continuity with minimal disruption.
• Prepare regular reports concerning facilities, budgets, and management information systems.

Candidate Requirements

• Possess a bachelor's degree in any discipline.
• Have 2 to 4 years of experience in Facility Management, Administration, or Workplace Operations.
• Preferably have experience in corporate or EdTech office facility management.
• Be knowledgeable about vendor management, office maintenance, and statutory compliance requirements.
• Understand HVAC, electrical, plumbing, and fire safety systems well.
• Exhibit strong communication, coordination, and problem-solving abilities.
• Be proficient with MS Office applications such as Excel, Word, and PowerPoint.

Preferred Skills

• Vendor and AMC Management
• Facility Operations
• Workplace Administration
• Asset Management
• Budget Oversight
• Safety and Regulatory Compliance
• Team Coordination
• MIS Reporting
• Space Management
• Stakeholder Engagement