Executive Assistant to the CEO

About the Company

Coursera and Udemy have joined forces to build one of the most expansive AI-era skills development platforms. The combined organization is positioned to accelerate AI-driven innovation and influence how people discover, learn, and build new skills during a period of major transformation.

Coursera began in 2012, founded by Andrew Ng and Daphne Koller, with a mission to make world-class education accessible to everyone. The company works with leading universities and industry partners to deliver a wide range of learning offerings, including courses, Specializations, Professional Certificates, and degrees. Its product suite includes AI-enabled learning features such as personalized guidance, Role Play, Course Builder, and skills-based solutions like Skills Tracks. Organizations around the world use Coursera to reskill and upskill employees, students, and citizens in high-demand areas including GenAI, data science, technology, and business. Coursera is a Delaware public benefit corporation and a B Corp.

Why This Role Matters

Coursera is seeking an Executive Assistant to support the CEO and partner closely with the Chief of Staff. This position is responsible for protecting the CEO’s time, keeping the CEO office running smoothly, and ensuring the executive team has the administrative support and operational structure needed to move quickly and accurately.

The role goes well beyond traditional administrative support. It calls for strong operational thinking, adaptability, excellent communication, and the ability to create order in a complex environment. The ideal candidate works independently, anticipates needs, and acts as a collaborative problem-solver who helps stakeholders find solutions rather than acting as a bottleneck.

Key Objectives

• Safeguard and optimize the CEO’s schedule so time is used on the highest-value priorities.
• Keep the CEO office operating as a coordinated system rather than disconnected tasks.
• Work in close partnership with the Chief of Staff on CEO operations and administrative systems.
• Build strong relationships across the company and support internal stakeholders with a customer-first mindset.
• Create and improve repeatable processes that reduce friction and increase consistency.
• Become a dependable, solutions-focused partner known for follow-through, accessibility, and steady execution.

Responsibilities

• Manage the CEO’s calendar from end to end, prioritize meetings by strategic value, preserve focused work blocks, resolve conflicts ahead of time, and keep the CEO fully prepared for upcoming commitments.
• Coordinate all CEO travel, events, and related logistics, including backup planning and smooth execution in urgent or high-pressure situations.
• Track CEO expenses and work with Finance on budget-related follow-up when needed.
• Act as the operational point person across the E-Team EA group, align on shared standards, coordinate scheduling and logistics, and help the network function as one integrated support system.
• Own logistics and operational preparation for recurring CEO-led meetings such as Business Reviews and Board meetings.
• Coordinate scheduling, logistics, and preparation for E-Team meetings and in-person events so they run efficiently and participants are ready.
• Partner across the organization in a collaborative, service-oriented way while balancing competing requests with sound judgment and responsiveness.

Required Qualifications

• At least 7 years of experience in executive support, including direct support to a C-suite leader at a public company or a late-stage private company with 1,500+ employees.
• Proven experience handling complex calendars, travel, and logistics in a fast-paced, high-pressure setting.
• Strong experience managing highly sensitive information with discretion and good judgment.
• Experience coordinating with senior leaders, including C-suite executives, board members, and external partners.
• Ability to lead projects from planning through delivery, including progress tracking, governance, and risk management.
• Capacity to work independently, anticipate needs, make sound decisions, and drive outcomes with limited oversight.
• Clear and direct written and verbal communication skills.

Preferred Qualifications

• Background in an EA role with operational responsibilities beyond one-to-one executive support, such as team coordination, EA network leadership, or cadence management.
• Experience working on an operational team and the ability to connect information across people and functions.
• Exposure to board logistics or support for Board of Directors coordination.
• History of improving administrative systems, workflows, and tools.
• Comfort working at a fast pace with overlapping priorities and frequent last-minute requests.
• Experience in a technology company with cross-functional and executive-team coordination.

Compensation

This position is offered in the following U.S. pay zone: US Zone 1, with an annual base salary range of $122,360 to $152,950.

The total rewards package includes competitive pay based on location, experience, and level, along with health and wellness benefits, bonus opportunities, RSU equity, and global perks designed to support growth and wellbeing.

Pay Zone Information

• US-Z1: Bay Area

Equal Opportunity and Application Safety

Coursera is committed to inclusive hiring and equal opportunity employment. Qualified applicants are considered without regard to legally protected characteristics, and reasonable accommodations are available upon request.

The company also warns candidates to be careful about recruitment fraud: official communication comes only from company email domains, and resumes are not accepted by email or social media. Applicants should use the company careers page for submissions. Suspicious activity can be reported through the company’s fraudulent activity reporting process.

Privacy Notice

Applicant personal information is handled according to the company’s Global Applicant Privacy Notice.