Executive Assistant to Managing Partner

Role Overview

An investment management firm in Midtown Manhattan is seeking a seasoned Executive Assistant to provide high-level support to a Managing Partner and two Managing Directors. This is a chance to work closely with senior leaders in a collaborative, high-performing setting where the executive assistant is treated as a strategic partner.

The role suits someone who performs well in a busy, changing environment, is skilled at staying ahead of needs, and takes pride in delivering polished, dependable support while building trusted relationships across the organization.

The position uses a hybrid arrangement: four days on-site and one day working remotely each week. There may be occasional need to report to the office on remote days for client meetings or special events.

Responsibilities

• Coordinate intricate calendars that shift frequently across several time zones.
• Arrange end-to-end domestic and international travel, including itineraries, lodging, transportation, visas, and related logistics.
• Look ahead to travel needs and flag scheduling issues before they become conflicts.
• Compile and submit monthly expense reports using Concur.
• Act as a reliable point of contact by prioritizing requests and ensuring follow-through on open items.
• Organize meetings, conference calls, and video meetings with both internal teams and outside contacts.
• Create presentations, reports, and materials needed for meetings.
• Handle occasional personal assistance tasks such as reservations, errands, reminders, and similar administrative needs.
• Support planning for team lunches, client gatherings, and office events.
• Work with the administrative group on company-wide initiatives, employee events, and special projects.
• Look for ways to streamline processes and strengthen executive support over time.

Requirements

• 3 to 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level leaders in a fast-moving environment.
• Background in financial services is preferred, though applicants from consulting, technology, legal, and other professional services fields are also welcome.
• Strong organizational ability and the capacity to balance multiple competing priorities.
• Sharp attention to detail with consistent and reliable follow-through.
• Professional presence, strong discretion, and the ability to handle confidential matters appropriately.
• Excellent written and spoken communication skills.
• Resourceful, proactive, and solution-focused, with a talent for anticipating needs.
• Advanced comfort with Microsoft Office, Outlook, Teams, and Zoom.
• Experience with expense tools like Concur and with complex travel coordination is strongly preferred.
• Comfort using new technologies and AI-based tools to improve efficiency and productivity.

Perks

• Opportunity to join an established and expanding investment firm with a collaborative, team-centered culture.
• Direct support of well-regarded senior leaders who value a strong partnership with their administrative team.
• Predictable hybrid schedule that supports work-life balance.
• Competitive compensation, discretionary bonus potential, and strong benefits.
• Stable, long-term opportunity with a high-performing organization.

Additional Information

This is a full-time role based in the New York City Metropolitan Area, with a hybrid work structure. The role is intended for someone who can provide trusted support at a senior level in a professional services environment.

Eligibility

Applications are suitable for candidates with 3 to 5 years of relevant executive or administrative support experience. Prior exposure to financial services is preferred, but strong candidates from other professional services industries may also be considered.

Why This Opportunity Stands Out

This role offers the chance to make a meaningful impact while supporting respected investment professionals in a stable, team-oriented environment. It is well suited to a polished, proactive assistant who values long-term growth and strong executive partnership.