Executive Assistant to Founding Partner

About the Role

We are searching for a skilled Executive Assistant to provide vital support to the Founding Partner and collaborate with the executive leadership team within a rapidly expanding, entrepreneurial professional services firm based in Miami, FL. This role demands exceptional organizational skills and the ability to manage evolving priorities in a dynamic, fast-paced environment.

Key Responsibilities

• Act as the main point of support and trusted advisor for the Founding Partner, overseeing multiple businesses simultaneously.
• Coordinate complex calendars, prioritize tasks, organize travel arrangements, manage meetings, handle expenses, and facilitate executive communications efficiently.
• Prepare essential daily briefing materials, including agendas, meeting summaries, presentations, and executive-level reports to ensure thorough readiness for leadership.
• Handle a large volume of email correspondence, ensuring prompt responses and proper follow-up actions.
• Ensure consistent communication and alignment within the leadership team and key external stakeholders, such as investors.
• Monitor and follow through on action items, deadlines, and strategic initiatives until completion.
• Develop and refine organizational processes, systems, and standard operating procedures to enhance operational efficiency.
• Assist with special projects, operational initiatives, and key business priorities as needed.

Qualifications and Experience

• A Bachelor's degree is preferred but not mandatory.
• At least seven years of experience providing support to C-level executives, founders, senior leadership teams, or entrepreneurs.
• Proven ability to assist multiple executives in a high-growth, fast-moving organizational setting.
• Outstanding skills in organization, communication, and project management.
• Capable of anticipating needs, managing priorities proficiently, and working independently with limited supervision.
• Experience supporting founders, entrepreneurs, or working within multi-entity organizations is highly desirable.
• Background in professional services sectors such as staffing, consulting, legal, accounting, or financial services is strongly preferred.
• Familiarity with human resources, recruitment, employee engagement, marketing, or internal communications is an added advantage.

Technical Proficiencies

• Advanced knowledge of Microsoft Office Suite and Google Workspace.
• Competency with remote collaboration tools such as Zoom and Teams.
• Experience using CRM and business systems like Bullhorn and Salesforce.
• Familiarity with AI-driven productivity applications including ChatGPT, Microsoft Copilot, and workflow automation tools.

Ideal Candidate Attributes

• Highly organized with impeccable attention to detail.
• Proactive, resourceful, and solution-focused mindset.
• Tech-savvy and process-oriented.
• Flexible in adapting to multiple responsibilities and shifting priorities aligned with business needs.
• Thrives within entrepreneurial and evolving environments.
• Maintains high ethical standards with absolute discretion and confidentiality.