Executive Assistant to Executive Team

About the Opportunity

This company is developing advanced AI to simulate the world by integrating art with science, aiming to create world models that push the boundaries of artificial intelligence. Unlike language models, these world models simulate experiences and learn from errors, accelerating breakthroughs in areas such as robotics, medicine, and scientific research. This approach promises to transform storytelling, drive scientific progress, and open new frontiers for humanity.

The team is composed of creative, open-minded, compassionate, and ambitious professionals dedicated to making a significant impact. The organization values continuous innovation through building exceptional teams. If you share this drive, they encourage your application.

Role Overview

There is a preferred base in New York for this position; however, exceptional candidates from across the U.S. are considered. The company also maintains offices in San Francisco and Seattle, with a particular emphasis on California-based applicants.

The company seeks a highly competent and proactive Executive Assistant to support members of its Executive team. This role is critical with high visibility and impact, suited for someone who excels in dynamic and fast-paced settings, takes ownership, and approaches challenges with solution-oriented thinking.

The Executive Assistant will serve as an operational backbone for the Executive Team, foreseeing needs proactively, managing intricate logistics and calendars, ensuring senior leaders focus on their core priorities.

Primary Duties

• Manage schedules and prioritize tasks proactively for up to six C-suite executives, primarily using Google Calendar.
• Organize and coordinate logistics for both internal and external meetings and events.
• Assist in planning and delivering VIP meetings involving customers, executives, candidates, and investors.
• Support special projects such as coordinating efforts for international expansion, anticipating requirements with minimal supervision.
• Prepare, review, and submit monthly expense reports.
• Coordinate travel arrangements as necessary.
• Develop and maintain strong collaborative relationships with executives and teammates.

Required Qualifications

• At least five years of relevant professional experience.
• Proven track record of supporting C-suite leaders in fast-paced environments.
• Skilled in managing complex calendars and travel logistics.
• Experience in investor relations support is advantageous.
• Proficiency with Google Workspace applications and Slack.
• Highly organized with a forward-thinking mindset capable of resolving issues before they arise.
• Efficiently handling multiple urgent priorities simultaneously with precision and speed.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Meticulous attention to detail and follow-through capability.
• Ability to operate with discretion and confidentiality.

Compensation and Work Culture

The company is committed to pay equity and retains diverse, exceptional talent. Salary is competitive based on company size, stage, and industry, factoring in experience, abilities, qualifications, and internal equity. The expected U.S.-based salary for this role ranges from $100,000 to $150,000, with variations communicated for candidates outside the U.S.

The organization fosters an inclusive environment where employees are encouraged to bring their full identity to work, ensuring equal opportunities regardless of race, gender, sexual orientation, religion, origin, ability, age, or veteran status. If this aligns with your values and ambitions, they invite you to apply.