Executive Assistant to CEO

About Us

Garage is revolutionizing the way essential industries in America exchange critical assets. Initially focusing on fire departments, our platform streamlines the procurement of mission-critical vehicles and equipment, which traditionally involved lengthy paperwork, phone calls, and delays. Our agentic platform automates the entire transaction lifecycle, including discovery, payments, freight, paperwork, warranty, and financing, reducing a process that once took months to mere minutes. In less than a year, we've expanded our reach to cities and towns across all 50 states, achieving over tenfold revenue growth. Based in New York and backed by $18 million in funding from prominent investors like Y Combinator, Initialized Capital, and Infinity Ventures, we are experiencing rapid growth and are just beginning our journey.

About The Role

The CEO and Co-Founder, Martin, is seeking a dedicated Executive Assistant to serve as his primary support. In this pivotal role, you will be responsible for managing his calendar, inbox, and travel arrangements, ensuring the seamless operation of the executive function. This position offers a high level of trust and impact, placing you at the core of a rapidly expanding startup. You will gain invaluable insight into the company's operations and collaborate directly with the leadership team. This opportunity is ideal for an individual who thrives in ambiguous environments, takes pride in meticulous execution, and enjoys a dynamic work setting where no two days are alike. Furthermore, this role presents an exceptional pathway for an operator to advance into future Chief of Staff or Business Operations positions, providing direct exposure to the intricacies of building and scaling a high-growth startup.

Responsibilities

• Act as a dependable partner to the leadership team, proactively identifying needs, addressing potential gaps, and ensuring the progression of high-priority initiatives.
• Meticulously manage the CEO's schedule, communications, and daily activities to guarantee efficient handling of priorities and correspondence.
• Oversee all travel and event arrangements for the CEO, including flight and accommodation bookings, itinerary planning, transportation coordination, and expense management.
• Develop and maintain a comprehensive understanding of the business operations and adapt to evolving company dynamics.
• Manage the CEO's expense reporting, reconciliation processes, and essential document coordination.
• Embrace opportunities for professional growth as the company expands, with potential for increased scope and responsibility over time.

What We're Looking For

• Demonstrated success in fast-paced, high-growth startup environments characterized by rapidly shifting priorities and diverse daily tasks.
• Exceptional organizational capabilities and an unwavering attention to detail, ensuring all tasks are completed accurately while managing multiple competing demands.
• A proactive, ownership-driven approach with a willingness to undertake any task, regardless of its perceived size, and a commitment to seeing things through.
• A warm, professional, and positive demeanor when engaging with executives, candidates, clients, and external stakeholders.
• High levels of reliability, resourcefulness, and strong communication skills, coupled with excellent judgment and the ability to work autonomously.
• Proficiency in utilizing Google Workspace (including Drive and Gmail) and Slack for daily operations.

Required Qualifications

• A minimum of 1 to 5 years of experience in a role demanding significant impact and ownership, directly supporting C-level executives, preferably within a dynamic startup or high-growth setting. Relevant backgrounds include Executive Assistant, Business Operations, Strategy & Operations, or Project Coordinator roles.
• Superior organizational and project management abilities, with an acute focus on detail.
• Excellent written and verbal communication skills, enabling professional interaction across all organizational levels.
• A proven track record of handling confidential information with the utmost discretion, professionalism, and sound judgment.
• Experience in managing complex calendars, coordinating travel logistics, overseeing expenses, and preparing reports.
• The capacity to effectively manage multiple concurrent workstreams while maintaining a high degree of responsiveness and accuracy.

Our Values

• Growth Oriented: We are committed to investing in individuals who grow alongside the company, fostering a culture of continuous learning for everyone.
• Humility: We recognize that every individual brings valuable insights and has areas for growth. We cultivate an environment where the best ideas prevail and acknowledge when we are mistaken.
• Customer Focused: We possess a genuine passion for our customers, understanding that their success is intrinsically linked to our own.
• Hack to Success: We operate with speed and ambition, aiming for solutions that address 80% of a problem within 20% of the time. We make informed decisions, launch rapidly, and iterate based on feedback.

Why Garage?

• Our product directly impacts the daily operations of local communities by facilitating the acquisition of essential equipment.
• We have achieved over tenfold revenue growth in the past year and are financially secure with $18 million in total funding.
• Our team comprises high-performing individuals with diverse backgrounds from leading companies such as Ramp, Twitter, Goldman Sachs, Bilt, Wise, Unify, Honey, and PayPal.
• As one of our initial 35 employees, you will be a foundational member, working closely with the company's founders.

What We Offer

• Competitive salary and stock options.
• Comprehensive health, dental, and vision insurance (100% employer-covered).
• Unlimited paid time off annually, in addition to company-observed holidays.
• Daily provision of lunch and dinner.
• A monthly wellness stipend of $100.
• 401(k) plan with employer matching contributions.
• Pre-tax commuter benefits program.
• Bi-annual company-wide offsite events.
• Relocation assistance for eligible candidates.

Compensation Range

$70,000 - $110,000 annually.