Executive Assistant to CEO

About RDI

RDI Trials is a specialized IVD-focused contract research organization with a proven track record since 2008, having managed over 300 diagnostic trials for leading test manufacturers. We operate in a fast-paced, dynamic environment where team members are expected to take initiative and ownership. This is an opportunity to make a significant impact in a growing company that values speed, discipline, precision, and grit. We are a lean team that punches above its weight, fostering a culture where leadership is accessible and feedback is direct. With the recent signing of the largest contract in company history, the next 18 months promise significant growth and challenges across all functions.

The Role

This Executive Assistant role is critical to protecting the CEO's most valuable resource: his time. You will be responsible for managing the CEO's calendar, inbox, and ensuring the follow-through on all commitments. This position requires a proactive individual who can manage project timelines, draft communications in the CEO's voice, and handle logistics for meetings, travel, and events. The ideal candidate will be a senior-level professional capable of immediately contributing without extensive ramp-up time, focusing on optimizing existing systems rather than building new ones.

The Work

• Manage and optimize the CEO's calendar, prioritizing focus time and strategically sequencing daily activities.
• Effectively triage the CEO's inbox, responding directly to routine matters and escalating critical issues.
• Draft correspondence, including emails, memos, and client communications, accurately reflecting the CEO's voice and tone.
• Track and ensure the completion of all commitments made by the CEO.
• Coordinate and manage logistics for sponsor meetings, client visits, executive travel, and leadership offsites.
• Liaise with other leadership team members (COO, Lab Director, Site Partnerships) on shared project timelines.
• Prepare the CEO for meetings by developing agendas, providing background information, and identifying key discussion points.
• Handle personal administrative tasks for the CEO as needed, including travel arrangements, expense reporting, and occasional errands.

What We're Looking For

• A minimum of 5 years of experience serving as the dedicated Executive Assistant to a CEO, founder, or managing partner.
• Proven ability to manage a single principal's calendar, inbox, and follow-through processes comprehensively.
• Strong project management instincts with a demonstrated ability to track tasks to completion independently.
• Excellent writing and ghostwriting skills, capable of producing professional communications in another person's voice.
• Proficiency in complex calendar management, adept at balancing competing high-priority requests.
• Sound judgment in determining what requires the principal's attention and what can be handled independently.
• Adaptability to work effectively in ambiguous situations and manage shifting priorities.
• Utmost discretion in handling confidential business, client, and personal information.
• Must be based in the Los Angeles area and able to work from the office regularly, as this role is not remote.

What We're Not Looking For

• Individuals seeking a Chief of Staff position; this role is focused on executive support, not strategic planning.
• Candidates primarily interested in building organizational systems; separate initiatives are in place for infrastructure development.
• Those looking for an entry-level EA role; we require an experienced professional ready to perform from day one.
• Individuals who are sensitive to direct feedback or view constructive criticism as a personal issue.
• Candidates viewing this role as a short-term stepping stone; we seek individuals committed to excelling in this specific position.

Why Join RDI

• Gain direct insight and work closely with the CEO of a profitable, rapidly growing CRO at a pivotal moment.
• Be part of a company experiencing significant expansion, evidenced by the recent signing of its largest contract.
• Experience the dynamics of a small yet impactful organization where you can understand the entire business.
• Benefit from a supportive leadership environment where the principal provides honest feedback and invests in professional development.

Benefits

• Comprehensive Health Care Plan (Medical, Dental & Vision)
• Retirement Savings Plan (401k, IRA)
• Life Insurance coverage (Basic, Voluntary & AD&D)
• Generous Paid Time Off (including Vacation, Sick Leave & Public Holidays)