Executive Assistant

About the Role

A rapidly expanding consulting organization is looking for a highly organized and proactive Executive Assistant to directly support the CEO and act as a vital contributor to the daily office functions. This position suits a seasoned professional eager to excel in a fast-moving, high-interaction setting, comfortable engaging with executives, clients, and internal teams.

Key Responsibilities

• Deliver comprehensive executive assistance to the CEO, skillfully handling a dynamic, often changing schedule.
• Organize internal and external meetings, overseeing scheduling, room arrangements, and required logistics.
• Coordinate domestic travel plans including flights, accommodations, and detailed itineraries.
• Oversee office management to maintain a professional and effective work environment.
• Greet and support clients and visitors, acting as the primary office contact point.
• Manage incoming calls with professionalism and confidentiality.
• Arrange catering services for meetings and events as needed.
• Prepare and organize materials for meetings, assisting in follow-up actions where applicable.
• Collaborate with internal departments to ensure smooth communication and coordination throughout the company.
• Handle sensitive information with utmost discretion and professionalism.

Candidate Profile

• Between 8 to 12 years of experience as an Executive Assistant for C-level executives.
• Prior work in finance, investment, private equity, hedge funds, consulting, or professional service sectors is highly desirable.
• Demonstrated ability to efficiently manage complex calendars and reprioritize tasks as necessary.
• Strong competencies in office administration and coordination.
• Experienced in managing executive travel and arranging high-profile meetings.
• Adept in interacting with executives, clients, and senior stakeholders.
• Outstanding organizational, multitasking, and communication skills.
• Exemplary professionalism, discretion, and meticulous attention to detail.
• Proficient in Microsoft Office Suite, Outlook, and online meeting platforms.

Benefits of Joining

• Work directly with a highly accomplished CEO in a stimulating consulting environment.
• Take on a visible role offering exposure to executive leadership and strategic projects.
• Participate in a collaborative workplace culture where your efforts contribute significantly to company success.