Executive Assistant, Strategy

Overview

New American Funding (NAF) is a national mortgage lender focused on delivering customized home financing options across the United States. The Executive Assistant, Strategy role offers high-level administrative and operational support for senior leaders within the Strategy division, enhancing organizational effectiveness and executive productivity. This position is remote, with an expectation to work onsite four days a week if residing within 31 miles of Santa Ana, CA or Austin, TX.

Key Responsibilities

• Collaborate with the Executive Assistant Team Lead and Business Support staff to schedule executive activities, align organizational goals, develop teams, exchange knowledge, and uphold a consistent, top-tier experience for Strategy leaders and stakeholders.
• Deliver proactive administrative assistance such as managing calendars, organizing meetings, arranging travel, and handling expense reports for Strategy executives.
• Oversee complex scheduling demands across several leaders, departments, and time zones, adjusting for evolving priorities and business requirements.
• Create, revise, and distribute communications, presentations, executive reports, and related materials.
• Act as the communication bridge between executives and internal or external parties, ensuring prompt follow-through and messaging.
• Maintain essential documents including meeting summaries, task lists, and project trackers to enhance executive transparency and accountability.
• Assist in budget monitoring, invoice processing, purchase requests, and other administrative operations as required.
• Coordinate with teams across functions to collect information, synchronize deliverables, and ensure alignment on vital priorities.
• Foresee executive needs, anticipate scheduling or operational obstacles, and implement effective remedies proactively.
• Manage sensitive and confidential details with the utmost discretion and professionalism.
• Support onboarding, employee engagement, recognition initiatives, and culture-building activities.
• Utilize technology and AI-enabled tools to boost efficiency, enhance communication, and improve meeting readiness.
• Identify process improvement opportunities to strengthen administrative functions and executive support operations.
• Effectively convey requirements, priorities, and dependencies among stakeholders and teams to optimize workflow.

Qualifications

• Minimum of five years' experience supporting senior executives in dynamic corporate settings.
• Proven ability managing multiple complex calendars and executives simultaneously.
• Outstanding organizational, prioritization, and time management capabilities.
• Excellent written and verbal communication proficiency.
• Experience handling confidential information responsibly and discreetly.
• High proficiency with Microsoft Office and virtual collaboration tools.
• Demonstrated expertise organizing meetings, travel, events, and executive communications.
• Strong accuracy and attention to detail in task execution.
• Self-motivated with an anticipatory approach to executive needs and an independent work ethic.
• Creative, adaptable, and solutions-focused attitude.
• Preferred background supporting functions such as Product, Technology, Strategy, Finance, or related corporate sectors.
• Experience leveraging AI-powered productivity applications is advantageous.

Additional Information

• Work authorization: Candidates must verify identity and eligibility to work in the U.S.
• Physical demands include the ability to lift up to ten pounds, sufficient mobility to work in an office environment, prolonged sitting or standing, occasional stooping, bending, kneeling, crouching, reaching, twisting, handling office equipment requiring fine coordination, and verbal communication.
• Vision and hearing requirements align with normal corrected ranges.
• The job description is not exhaustive; additional duties may be assigned to meet organizational needs.
• This employer is an equal opportunity employer (M/F/D/V) maintaining a drug-free workplace.