- Experience
- 3+ yrs
- Salary
- —
- Openings
- 1
- Posted
- 12 hours ago
- Work mode
- Hybrid
- Resume
- Required to apply
Where you'll work
Job description
About the Role
Join Persistent.id and IntentWave as an Executive Assistant based in Burlington, MA, with a flexible hybrid schedule. This role offers a dynamic work environment suited for a proactive and highly organized individual skilled in multitasking and managing executive support in a fast-paced setting.
Key Responsibilities
- Oversee executive calendars, coordinate meetings across various time zones.
- Arrange comprehensive travel plans, prepare itineraries, and manage expense submissions.
- Create reports, prepare meeting agendas, assemble presentations, and draft executive communications.
- Organize logistics for both internal and external meetings and ensure follow-up on assigned tasks.
- Act as the communication bridge between executives, team members, clients, and partners.
- Maintain confidentiality and exercise discretion handling sensitive information.
- Support organizational events, executive gatherings, and occasional customer interactions.
- Identify and implement improvements for administrative procedures to boost efficiency.
- Deliver additional administrative and executive assistance as required.
Candidate Qualifications
- Minimum three years of experience assisting senior-level executives or leadership teams.
- Exceptional organizational capabilities and adept time management.
- Strong verbal and written communication proficiency.
- Versatile in prioritizing multiple projects with overlapping deadlines.
- Professional and discreet in handling confidential matters.
- Skilled in Google Workspace, Zoom, Slack, HubSpot, GoHighLevel, and business productivity platforms.
- Familiarity with CRM systems, project management, or marketing software is advantageous.
- Self-driven and capable of thriving independently within a hybrid work setup.
Preferred Competencies
- Experience providing executive support in technology or SaaS firms.
- High attention to detail with thorough completion of tasks.
- Efficient coordination among diverse teams and stakeholders.
- Positive, cooperative approach with a strong customer focus.
- Problem-solving aptitude and proactive anticipation of executive needs.
Why Work With Us
- Opportunity to contribute to an innovative and expanding technology company.
- Collaborative and entrepreneurial work culture valuing ideas and individual impact.
- Flexible hybrid working arrangements.
- Direct collaboration with senior leadership on impactful projects.
- Competitive pay structure commensurate with experience.
- Potential for career development and growth.
About Persistent.id / IntentWave
The companies specialize in empowering organizations to enhance audience insights, engagement, and conversion through advanced identity resolution, intent data, and marketing technologies. They foster a workplace that values collaboration and forward-thinking approaches.
Equal Opportunity Statement
Persistent.id and IntentWave are committed to diversity and inclusion, welcoming applicants from all backgrounds and fostering an equitable workplace.