Executive Assistant

About BioRender

BioRender is dedicated to enhancing how scientific knowledge is learned, discovered, and communicated, aiming to make science accessible, collaborative, and transparent worldwide.

We are innovating the way science is shared and are looking for exceptional talent to join us in advancing this mission.

Role Overview

We seek an Executive Assistant to work directly with Ryan, a Co-Founder of the company. This role requires high ownership and trust, assisting Ryan in managing priorities and ensuring no details are overlooked.

You will help organize, balance priorities, and provide consistent support in a role that goes beyond typical executive assistance. This position offers unique insight into the operations of a fast-growing company, including close interaction with leadership and an active role in optimizing executive functioning.

This full-time position is based in Toronto and offers a hybrid work model, combining remote work flexibility with in-office presence for key events and meetings.

Key Responsibilities

• Serve as Ryan's trusted partner by managing his complex calendar and priorities effectively; handle delegated tasks with reliability.
• Ensure Ryan stays accountable to his commitments by monitoring workload and suggesting necessary adjustments.
• Manage comprehensive administrative duties including travel planning, expense handling, meeting preparation, and inbox management.
• Monitor progress of action items and initiatives across leadership meetings to ensure alignment and timely follow-through.
• Support cross-functional collaboration by coordinating projects and advancing priority tasks independently when possible.
• Identify and implement process improvements, streamline workflows, and introduce new systems or tools to enhance efficiency.
• Utilize AI and other advanced tools strategically to optimize both personal and executive productivity.

Qualifications and Skills

• 3 to 6 years of experience as an Executive Assistant or in executive operations, preferably within a dynamic or startup environment.
• Adaptable mindset, comfortable handling both intricate details and larger projects.
• Analytical thinker who grasps the purpose behind tasks and can navigate ambiguity to make sound decisions.
• Proficiency with AI technologies and eagerness to leverage them to enhance workflow and speed.
• Highly organized, proactive, emotionally intelligent, and capable of anticipating needs in a fast-paced setting.

Why Work With Us

• Join a mission-driven team focused on transforming scientific communication and accelerating discoveries that impact the world.
• Be part of a company loved globally, with our scientific illustrations featured in over 54,000 publications and a loyal user base spanning more than 200 countries.
• Work for a well-backed enterprise supported by premier investors and accelerator programs, including Y Combinator, experiencing strong growth akin to top SaaS companies.
• Benefit from a remote-first culture accommodating employees across Canada and the USA, promoting flexibility in work location.

Equal Opportunity and Diversity

We are committed to fostering an inclusive workplace that values diverse backgrounds and perspectives. We welcome applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

By applying, you consent to the handling of your personal information in line with our privacy policies and relevant data protection regulations.