Executive Assistant (m/f/d) with Project Responsibility

Securitas is the world's largest provider of professional security solutions, employing 322,000 individuals across 44 countries, with 20,000 in Germany. Guided by our values of honesty, attentiveness, and helpfulness, our mission is to make the world a safer place.

We are seeking an Executive Assistant (m/f/d) with project responsibility for our VP Commercial. This role involves acting as a strategic project and management assistant, ensuring the structured preparation, implementation, and follow-up of commercial topics and projects.

Job Details

• Full-time, permanent position
• Preferably based in Berlin, though other locations are possible

Responsibilities

• Independent operational project management for commercial and sales-related projects, including budget planning, monitoring, and controlling, as well as ensuring timely execution.
• Strategic and operational calendar management at the executive level, including planning, prioritizing, and preparing/following up on internal and external appointments.
• Comprehensive travel management (national & international), including booking flights, hotels, and transfers, as well as processing travel expenses according to internal policies.
• Contributing to decision-making and management presentations for the executive board and top management to support informed decision-making processes.
• Organizing, coordinating, and substantively following up on meetings, workshops, and committee sessions at the executive level, including structured action item tracking.
• Professional interface management between the VP Commercial, executives, departments, and assistant teams.
• Ensuring efficient office and information management, including confident handling of confidential documents and sensitive data.

Qualifications

• Completed commercial apprenticeship or equivalent qualification, ideally supplemented by additional training or solid practical experience in project management.
• Several years of professional experience as an Executive Assistant, Project Assistant, Senior Management Assistant, or in a comparable role at the executive or board level.
• Demonstrable experience in independent project management, ideally related to commercial, sales, or business development topics, including budget responsibility.
• Solid expertise in strategic calendar management and comprehensive travel management.
• Experience in a corporate or international business environment is advantageous.
• Very good MS Office skills (especially PowerPoint and Excel) and high IT affinity.
• Structured, discreet, and proactive work approach with strong organizational skills and a high standard of quality.
• Excellent German and English language skills, both written and spoken.

Additional Information

• Fair compensation through appropriate starting salaries.
• Job security with a permanent contract at the market leader.
• Generous annual leave of 30 days.
• Appreciation through tax-free voucher bonuses for birthdays, weddings, Christmas, and other occasions.
• Employee benefits including discounts with providers like Edenred, Sky, Vodafone, McFit, FitX, and Commerzbank.
• Flexible and predictable working hours.
• Up to 50% mobile working option.
• Comprehensive protection with free Securitas group accident insurance, valid even during leisure time.
• Extensive training opportunities through the Securitas seminar catalog and the BDSW-certified Securitas Security Training Center.
• Strong team spirit and collaboration, living the #WE motto.
• Structured onboarding process.
• Provision of modern technical equipment.
• Access to the Securitas online employee portal for information.

We look forward to receiving your application! Please click 'Apply Now', complete the online application form, and upload your current CV and certificates. Kindly include your salary expectations and availability.

Application Process

• Your application documents will be reviewed and processed by our Recruiting Team within 48 hours.
• Initial phone screening.
• Assessment and final interview with our VP.

We look forward to getting to know you!

For any questions or concerns, please contact us by phone from Monday to Friday, 8:00 AM to 5:00 PM, at 0162 5463744.

Your contact person: Esther Nawrath – Executive Recruiting Specialist

About Us

Securitas is the market leader in security services, both globally and in Germany. Our tasks are as numerous and diverse as our employees. Worldwide, we employ 322,000 people in 44 countries, with 20,000 employees in Germany. Through diverse client sites, a broad customer base, and strong team cohesion, we offer stability and variety in your tasks. With our values of honesty, attentiveness, and helpfulness, our goal is to make the world safer. Securitas stands for equal opportunities and diversity! As a signatory to the Charter of Diversity, we reject discrimination of any kind and look forward to applications and collaboration with people – regardless of gender, sexual orientation, ethnic and social origin, age, disability, religion, or belief.

Note: By submitting your application, you agree that your application may be forwarded within the Securitas Group Germany and to cooperation partners to increase your chances. If you do not wish this, please inform us in your letter.

SECURITAS Holding GmbH
Esther Nawrath
Executive Recruiting Specialist
Tel: 0162 5463744
Mail: nawrath.esther@securitas.de
Wahlerstraße 2a
40472 Düsseldorf