Executive Assistant

About The Organisation

This government agency is responsible for managing the nation's international engagements, supporting citizens abroad, and coordinating global partnerships and responses.

About The Role

We are seeking a highly organised and proactive APS4-5 Executive Assistant to deliver comprehensive administrative, coordination, and secretarial support to senior executives. This position requires the ability to handle multiple priorities efficiently within a dynamic environment to provide effective executive assistance.

Key Responsibilities

• Deliver executive, administrative, and secretariat support to senior leaders.
• Manage intricate diaries, appointments, and competing priorities effectively.
• Serve as the primary contact point for inquiries and correspondence.
• Organize meetings, agendas, briefing materials, and document minutes.
• Monitor action items, deadlines, and follow-up tasks to ensure timely completion.
• Oversee executive office workflows, recordkeeping, and administrative procedures.
• Maintain precise records utilizing Microsoft Office, SAP, PDMS, and EDRMS systems.
• Coordinate both domestic and international travel arrangements, including itineraries and expense reconciliations.
• Support research, reporting, and administrative coordination tasks.
• Handle confidential information with utmost discretion and professionalism.
• Collaborate with internal teams and executive support personnel to enhance coordination.
• Contribute to fostering a professional, inclusive, and collaborative workplace culture.

Experience and Skills Required

• Proven experience in executive assistant or senior administrative roles.
• Strong skills in diary management and organisational effectiveness.
• Ability to juggle multiple priorities and consistently meet deadlines.
• Excellent verbal and written communication capabilities.
• Comfortable engaging with senior stakeholders and external contacts.
• Exhibit sound judgement and maintain confidentiality on sensitive subjects.
• Experienced in preparing briefs, reports, correspondence, and meeting documentation.
• Detail-oriented with a proactive mindset for problem-solving.
• Capable of working independently as well as collaboratively within teams.
• Proficient in Microsoft Office and various records management systems.
• Flexible and adaptable to fast-paced work environments.

Additional Information

• This is a non-ongoing contract position classified at the APS4-5 level.
• Initial contract duration is 12 months, with a possibility of a 6-month extension.
• Position is located in Canberra, ACT.
• Indicative salary range is $92,753 to $99,113 per annum plus superannuation.
• Applicants must possess at least NV1 Security Clearance before starting.
• Ability and willingness to undergo a police check is required.
• Selection requires a response to selection criteria.

Contact for Further Details

For confidential inquiries about this APS4-5 Executive Assistant role, please contact Alyanna Ensenado at 0261137521. Your questions will be handled with discretion.