Executive Assistant

About the Company

Prove is a leader in mobile-first identity and authentication technology, providing innovative solutions to simplify and secure digital interactions for enterprises across industries such as banking, healthcare, payments, and e-commerce. Their platform processes billions of requests annually, helping clients reduce fraud and improve customer experience.

Role Overview

This position is for an onsite Executive Assistant based in New York, NY, supporting the Chief Marketing Officer, Chief Product Officer, Chief Customer Officer, and Chief Revenue Officer. The ideal candidate demonstrates exceptional multi-tasking, outstanding communication, and the ability to function efficiently in a dynamic, high-paced setting.

Main Responsibilities

• Deliver confidential, efficient, and responsive executive support to designated C-suite leaders.
• Coordinate complex schedules, prioritize and adapt to shifting agendas, and ensure smooth daily operations for executives.
• Oversee communications including emails, phone calls, and messages, and manage calendars and travel logistics to optimize executive time.
• Facilitate engagement across the organization and with external stakeholders, including the Board.
• Support executive meetings, leadership calls, and assist in organizing team events.
• Handle general administrative tasks and process expense reports for the supported executives.

Required Qualifications

• 5-7+ years’ experience supporting executive leadership at the C-suite level.
• Proven expertise managing multiple schedules, conflicting priorities, and arranging travel.
• Superb interpersonal skills and adaptable communication across different working styles.
• Deep commitment to high-quality service for both internal and external clients.
• Keen attention to detail and ability to uphold confidentiality.
• Strong command of Gmail, Google Calendar, and Google Workspace tools.
• Interest in continuous learning about the company’s products and industry.

Additional Information

• The salary range for this position is $95,000 – $120,000 per year, with potential eligibility for a bonus and stock options. Final compensation is determined by experience, skills, education, location, and internal equity.
• Prove structures salary offers according to geographic region and market data, with distinctions between metropolitan and other locations in the US.

Benefits

• Competitive salary, bonus, and equity options
• Comprehensive health and wellness programs including medical benefits for families
• 401(k) with matching (for US staff) and local pension schemes (for international staff)
• Flexible and unlimited vacation policy, plus flexible working hours
• Wellness reimbursements and employee assistance programs (EAP)
• Complimentary snacks and drinks at select offices
• Daily GrubHub lunch stipend at US offices
• Supportive and collaborative workplace culture

Diversity & Inclusion Commitment

Prove values building a diverse and inclusive workforce, welcoming applicants of all backgrounds even if they do not meet every listed skill or qualification.

Equal Opportunity Statement

Prove is dedicated to equal employment for all, irrespective of race, color, gender, religion, nationality, age, disability, veteran status, or any protected characteristic.

Privacy Notice

Personal data submitted during the application process will be managed according to company privacy policies.