Executive Administrative Partner

Role overview

Meta is hiring an Executive Administrative Partner to deliver high-value administrative and operational assistance to senior leaders across one or more core business functions. This role acts as a dependable partner who helps executives stay focused on strategic work by keeping schedules organized, arranging important meetings, and ensuring daily operations run smoothly. The position sits at the center of multiple cross-functional relationships, where anticipating needs, solving logistical issues, and enabling efficient execution are key parts of the job.

Key responsibilities

• Oversee complex and fast-changing calendars for one or more senior leaders, balancing meeting requests, resolving conflicts, and aligning scheduling decisions with business priorities.
• Prepare executive meetings by organizing agendas, briefing materials, and action-item tracking for follow-up.
• Arrange domestic and international travel, including flights, hotels, itineraries, and backup planning for disruptions.
• Act as a main contact for senior leaders when communicating with internal teams and external partners, using discretion and sound judgment.
• Work with cross-functional teams to coordinate team gatherings, offsites, and leadership sessions.
• Use AI-powered tools and automation to simplify recurring administrative work, improve efficiency, and reduce manual effort.
• Monitor and process expense submissions, purchase orders, and other budget-related admin tasks in line with company policy.
• Stay ahead of operational needs and address issues early before they become larger problems.
• Help improve team operations by spotting workflow gaps and suggesting scalable fixes.
• Develop and maintain a strong internal network to support coordination across teams and strengthen working relationships.

Minimum qualifications

• At least 2 years of experience in an executive assistant, executive administrative, or administrative business partner position supporting senior leaders.
• Hands-on experience planning executive domestic and international travel and reconciling associated expenses.
• Proven ability to manage demanding calendars and coordinate high-priority meetings across multiple time zones and stakeholder groups.
• Strong communication and collaboration skills with the ability to adjust style and detail based on audience seniority.
• Experience identifying inefficiencies and improving administrative processes.

Preferred qualifications

• Experience using AI tools to redesign workflows and produce measurable improvements in efficiency or quality.
• Background in responsible and ethical AI practices, including risk review, bias reduction, and quality checks.
• Ongoing development of AI capabilities such as prompt design, context engineering, or agent orchestration.
• Experience with AI-enabled productivity tools in administrative workflows.
• Ability to support multiple senior leaders in a fast-moving global or technology environment.
• Comfort using independent judgment in ambiguous or time-sensitive situations.
• Experience planning large team events, leadership offsites, or cross-functional forums.

About Meta

Meta creates technologies that help people connect, build communities, and grow businesses. From Facebook to Messenger, Instagram, and WhatsApp, the company has helped shape modern digital connection. Today, Meta is working toward immersive experiences such as virtual and augmented reality, pushing beyond traditional screens and physical distance to help define the next generation of social technology.

Compensation and benefits

Pay is based on skills, qualifications, experience, and location. Any compensation shown in the posting refers only to base pay and does not include bonus, equity, or sales incentives where applicable. Meta also provides employee benefits.